Senior Administrative Assistant

Nextdeavor • San Jose, CA

29d • Onsite

About The Position

You’ll be joining Adobe on a contract opportunity, employed through NextDeavor. You will enable the executive team and broader business operations by managing calendars, travel, and office logistics so stakeholders can focus on priorities. You will work onsite regularly and occasionally travel to support team offsite events, partnering closely with cross-functional administrative colleagues. Your contributions will keep meetings, expense processes, and team events running smoothly and on schedule.

Requirements

• 5+ years of experience as an Administrative Assistant within a high-tech organization
• Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams) and Slack
• Familiarity with Concur or other expense-reporting software
• Bachelor's degree or equivalent work experience
• Strong time management, planning, organizational skills, and attention to detail
• Ability to work autonomously, handle complex assignments, exercise initiative, and follow through
• Excellent interpersonal skills and the ability to develop and preserve positive relationships across organizations
• Ability to apply discretion when handling sensitive and confidential material
• Able to be onsite regularly and travel occasionally to support events

Responsibilities

• Maintain executive calendars, coordinate meetings, reserve conference rooms, and manage catering and logistics
• Arrange domestic and international travel, develop itineraries and agendas, and book transportation and hotels
• Process expense reimbursements, invoices, and manage purchase orders
• Plan and coordinate All Hands, offsite events, external meetings, and team building activities; escort guests onsite as needed
• Coordinate office space, equipment, software access, and other office-related matters
• Manage team access to shared databases (SharePoint, OneNote, Wiki)
• Collaborate regularly with cross-functional Administrative & Executive Assistants

Benefits

• Health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree