Senior Administrative Assistant

Zimmer, Inc.•New York, NY

5d•$30 - $39•Hybrid

About The Position

The Sr Administrative Assistant provides critical operational and administrative support to the CEO’s Office, reporting to the Senior Executive Assistant to the CEO. Based in New York, NY with a partially remote schedule (minimum three days on-site per week), this role manages CEO expense compliance documentation and processing within a highly regulated environment, supports the accounts payables needs of the corporate aviation team, creates purchase orders and processes invoices, and serves as the on-site point of contact for the NYC office. The position requires meticulous attention to detail, strong vendor relationship management, and the ability to operate independently with sound judgment, discretion and professionalism in a fast-paced executive environment.

Requirements

High school diploma or equivalent and 4 years of relevant experience required.
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams).

Nice To Haves

3+ years supporting an executive leader preferred.
Accounting/Finance, Purchasing, and/or Office Management experience a plus.
Proficiency with Concur, Ariba, or similar expense management and procurement platforms strongly preferred.
Experience in a Global Fortune 500 or similarly complex corporate environment preferred.

Responsibilities

Process and reconcile the CEO’s expense reports in Concur with meticulous detail, coordinating weekly with the Executive Admin team to capture attendee names, business purposes, and proper compliance categorizations for all events and meals.
Ensure full compliance documentation on all CEO-related expenses and activities, with particular attention to interactions with healthcare professionals.
Create purchase orders and ensure timely payment of all corporate aviation invoices through Ariba.
Build and maintain positive relationships with corporate aviation vendors and suppliers, proactively managing communications to prevent payment backlogs and ensure vendor goodwill.
Process miscellaneous invoices for CEO-related costs attributed to various internal departments including but not limited to Communications, Investor Relations, and Foundation.
Serve as the on-site point of contact for the NYC office a minimum of three days per week, with flexibility to shift days based on executive and leadership team scheduling needs.
Provide responsive, on-call support for urgent CEO-related needs, such as coordinating on-site or local NYC logistics for the off-site Executive Admin team or the Chief of Staff.
Oversee NYC office operations including supply management, deliveries, mail coordination, conference room logistics, and a tidy, professional environment.
Serve as primary liaison with building management and third-party vendors, coordinating facilities matters, vendor access, and service logistics.
Operate independently with minimal direction, proactively anticipating needs, resourcefully resolving issues, and exercising sound judgment in a fast-paced executive environment.