Senior Administrative Assistant

Johnson & Johnson • Raritan, NJ

2d • Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be located in Raritan, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine This role requires strong relationship‑building skills, the ability to work both independently and collaboratively, and the professionalism to manage sensitive information with discretion. You will support a variety of administrative activities, special projects, and meeting coordination while adapting to changing priorities with sound judgment.

Requirements

• A minimum of 6 years of experience in an administrative capacity supporting senior management and high school diploma is required.
• Strong organizational skills and attention to detail is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with independent ability to assess and resolve complex situations and shift priorities as needed.
• Ability to anticipate executive needs and collect or prepare information for executive review and action is required
• Strong organizational skills and attention to detail is required.

Nice To Haves

• A college degree is preferred.
• Experience supporting a large organization is highly desired.

Responsibilities

• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Prepare documents of a confidential and sensitive nature including presentations, memos and correspondence, expense reports.
• Update files, documents and navigation maps in our TEAMs groups.
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Domestic and international travel arrangements and expense report management.
• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, Concur, SharePoint, Teams, Workday, Our Source, e-Marketplace, and the use and integration of generative AI personal productivity tools (e.g. MS Copilot).
• Achieve results in the absence of day-to-day direction.
• Maintain office environment and serving as single point of contact for the Global Data Science, Global Precision Medicine Strategy & Execution teams.
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. department meetings and global summits) including logistical support, meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• The Senior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Global Data, Digital, and AI Officer.
• Handle external partner relationships and facilitate contracting efforts as needed.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED