Senior Administrative Assistant

Sanofi•Morristown, NJ

7d•Onsite

About The Position

The Senior Administrative Assistant will report directly to the Global Head of Scientific Communications, Publications & Medical Education for the Alliance Immunology Franchise. Operating within a complex, global organization, this role provides comprehensive, independent administrative support across a dynamic and fast-paced environment where priorities shift quickly and precision matters. The ideal candidate brings exceptional organizational ability, strong written and verbal communication skills, and the highest level of discretion in handling confidential information. This role requires someone who is proactive and self-directed - capable of managing multiple concurrent priorities across time zones, engaging with a broad global stakeholder landscape, and delivering seamlessly in support of both the Global Head and the broader team.

Requirements

5+ years of administrative experience supporting senior leaders, preferably within a global pharmaceutical, biotech, or life sciences organization
Strong aptitude for embracing and rapidly adopting new technologies, including AI-driven productivity tools, Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams, SharePoint), and other business applications to optimize workflows and enhance decision-making
Familiarity with travel management systems and expense reporting platforms (e.g., Concur)
Exceptional organizational skills with strong attention to detail
Demonstrated ability to manage competing priorities in a fast-paced, global environment
Strong written and verbal communication skills
High degree of professionalism and discretion in handling sensitive and confidential information
Ability to work independently, take initiative, and anticipate needs before they arise
Comfort with ambiguity and the ability to adapt quickly to shifting priorities
Collaborative team player with a positive, solutions-oriented mindset

Nice To Haves

Experience with procurement and purchase order systems a plus
Bachelor's degree or equivalent combination of education and relevant experience preferred

Responsibilities

Provide comprehensive calendar management across multiple time zones, coordinating complex scheduling for the Global Head and team; arrange domestic and international travel, including multi-city itineraries, and ensure timely and accurate expense reporting in accordance with company policies.
Plan and execute logistics for internal and external meetings, multi-day workshops, and team-building events, managing all details from venue coordination to materials preparation and follow-up.
Manage diverse communications including email correspondence, department announcements, presentations, business documents, and internal communications platforms; compile and format materials using MS Office and other corporate systems.
Provide day-to-day operational support to the team, coordinating shared deadlines, managing shared resources, and facilitating onboarding of new team members; maintain team distribution lists, org charts, and SharePoint/intranet resources.
Manage procurement and vendor coordination for team needs, including subscriptions, supplies, and external meeting logistics.
Support budget tracking and purchase order processing in close coordination with the finance business partner.
Interface professionally with internal staff, senior executives, external partners, and consultants; respond to information inquiries in accordance with established guidelines while maintaining trusted, productive relationships across all levels.
Independently manage special administrative projects and capture non-routine needs in real time; prioritize and execute tasks with minimal direction, tracking due dates to ensure timely completion across all workstreams.