Senior Administrative Assistant - North America Institutional
About The Position
The Senior Administrative Assistant for North America Institutional partners with a dynamic team to help the business operate efficiently and remain focused on client and commercial priorities. The role brings structure to meetings, travel and communications while supporting department initiatives and special projects. It offers broad exposure, opportunities to influence team processes, and the ability to strengthen day-to-day execution across internal and external stakeholders. The assistant may also guide other administrative professionals and contribute through sound judgment, discretion and proactive problem-solving. The position can be based in either the Boston or New York office. Employees work in the office at least four days per week, with flexibility to work from home one day per week; some roles may have different or additional in-office requirements, which will be discussed during hiring. Applicants must have U.S. work authorization that does not now or in the future require visa sponsorship. The estimated base salary is $65,000–$75,000 per year. Total compensation may vary based on job-related knowledge, skills, experience and work location; eligible roles may also receive variable pay such as bonuses, commissions or long-term incentives. The company describes its benefits program as including vacation time, sick time, 401(k), and health, dental and life insurance.
Requirements
- One to three or more years of administrative or support experience; corporate-environment experience is preferred.
- High school diploma or GED credential required.
- Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook, with experience using Concur, Ariba or similar business tools.
- Ability to manage multiple priorities, adapt quickly and remain organized in a fast-paced environment.
- Sound judgment and ability to anticipate needs, solve problems and work effectively with minimal direction.
- Clear, professional communication skills and ability to collaborate effectively with internal and external stakeholders.
- Discretion, professionalism and care when handling sensitive or confidential information.
- Ability to support colleagues and contribute positively to a collaborative administrative team.
- Valid U.S. work authorization that does not now or in the future require visa sponsorship.
Nice To Haves
- Corporate-environment experience.
- An associate or bachelor’s degree, or equivalent experience.
Responsibilities
- Proactively manage team calendars, prioritize competing requests and coordinate schedules across internal and external stakeholders.
- Plan and deliver meetings, conferences, events and team offsites, including logistics, materials and travel coordination.
- Review and respond to emails on behalf of leaders when appropriate, identify priorities and flag items requiring follow-up.
- Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports and invoices.
- Create and edit presentations, communications and other materials that support leadership and team priorities.
- Support department operations, including recognition programs, timekeeping, budget coordination and supply management.
- Provide project and program support by researching questions, coordinating activities and responding to ad hoc requests.
- Onboard and mentor administrative team members and provide guidance or leadership to colleagues when needed.
- Provide reliable back-up support for other administrative assistants to maintain continuity across the business.
Benefits
- Vacation time
- Sick time
- 401(k)
- Health insurance
- Dental insurance
- Life insurance
- Variable pay may include bonuses, commissions and/or long-term incentives, depending on the role.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
