Administrative Assistant - Institutional Research

El Paso Community College•El Paso, TX

6d•Onsite

About The Position

Under general supervision, the Administrative Assistant provides administrative support in an office environment, performing a variety of moderate to complex tasks and functional activities. In-person work on campus is an essential function of the position. The role supports office operations, communications, records, fiscal tasks, meetings, and travel, and may provide work direction and training to student workers and part-time administrative support staff. Other related duties may be assigned.

Requirements

Associate's degree and two years of related experience, or an equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.
Experience with Microsoft Office Suite.
Effective telephone etiquette skills.
Experience providing effective customer service.
Effective oral and written communication skills.
Effective organizational skills.
Ability to handle confidential information.
Ability to maintain current social media websites.
A copy of the transcript reflecting the required education must be submitted with the application and must show completed coursework and conferred degrees.
Must be fully qualified for the position at the time of application.
Successful applicant must undergo a criminal background check, as permitted or required by applicable law and College policies and procedures.
Successful candidate must furnish documentation verifying employment authorization eligibility and identity before employment.
Foreign transcripts must include a full word-for-word translation by a current NACES member and an evaluation for equivalency to U.S.-accredited coursework.

Nice To Haves

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged.

Responsibilities

Perform moderate to complex administrative support duties, including composing and typing routine correspondence.
Conduct research, compile and type statistical reports, and verify accuracy as required.
Organize and maintain routine and confidential files, correspondence, and other records.
Provide work direction and training to student workers and part-time administrative support staff.
Greet visitors, respond to or refer questions, answer and screen telephone calls, and schedule and arrange conference calls.
Read, route, and respond to incoming and outgoing mail and correspondence, including email and faxes.
Assist with fiscally related tasks, including monitoring expenditures.
Prepare and process check requests, purchase requisitions, budget transfers, and journal entries.
Order and maintain supplies and arrange equipment maintenance.
Coordinate and arrange meetings; prepare agendas and materials; reserve and prepare facilities; and record and transcribe meeting minutes.
Arrange and coordinate travel schedules and reservations, including related expense reports.
Perform other related duties as assigned.
Maintain current social media websites.