Senior Administrative Assistant - Medical Practice Evaluation Center, Research

Mass General Brigham•Boston, MA

4d•$21 - $30•Hybrid

About The Position

The Medical Practice Evaluation Center (MPEC) at Massachusetts General Hospital is seeking a Senior Administrative Assistant to support an internationally recognized multidisciplinary team of 17 faculty and more than 60 research staff. MPEC works to improve clinical outcomes, increase value in health policy, and inform global public health through research, collaboration, and education. The center describes itself as a dynamic, results-oriented, and diverse group that values each team member’s contribution. The position provides high-level administrative support to executive and management teams. Responsibilities include managing schedules, coordinating meetings, handling correspondence, supporting procurement and projects, and helping ensure efficient office operations. The role may also lead junior administrative staff. Patient care is not required.

Requirements

High school diploma or equivalent.
Five to seven years of experience in an administrative role; healthcare setting experience is preferred.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to work independently with minimal supervision.
Strong attention to detail and problem-solving skills.
Familiarity with hospital administration processes and healthcare regulations.
Professional demeanor and ability to interact effectively with all levels of staff.

Nice To Haves

Associate’s degree in business administration or a related field.
One to two years of experience supporting senior-level staff.

Responsibilities

Manage executive schedules, including appointments, meetings, and travel arrangements.
Prepare, review, and edit reports, presentations, and other documents.
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Organize and maintain electronic and physical office files.
Schedule, coordinate, and facilitate meetings; prepare agendas, take minutes, and follow up on action items.
Arrange logistics for internal and external meetings, including room bookings and catering.
Serve as the primary point of contact between MPEC leadership PIs and internal and external stakeholders.
Draft and distribute memos, announcements, and other communications as directed.
Oversee office supplies inventory, ordering, and distribution.
Ensure office equipment is properly maintained and serviced.
Coordinate with IT for technical support and equipment needs.
Assist in planning and executing special projects and events.
Assist with procurement, tracking, and reconciliation of office and research-related supplies and services, including submitting requisitions, purchase orders, and expense reports.
Assist with creating and maintaining procurement transaction standard operating procedures.
Monitor project timelines and ensure deadlines are met.