Senior Administrative Assistant

J.B. Hunt Transport Services, Inc.•Lowell, AR

27d

About The Position

Under routine supervision, the Senior Administrative Assistant provides administrative support and coordinates activities for a large or specialized department or group of professionals. The role serves as a liaison among employees at all levels, other departments, customers, outside agencies, and senior staff. It supports management and professional staff with reporting, filing, research, and project work, and completes administrative projects using software applications such as Payroll and Workday, with the potential to train others. The position also prepares and edits correspondence and reports; manages communications, schedules, calendars, files, mail, and document-storage processes; and implements office procedures in accordance with organizational policies. It assists with day-to-day projects and welcomes and orients administrative staff. For new hires, it coordinates first-day preparations, including ordering assets, submitting security setup requests, and arranging training schedules. The minimum qualification is a high school diploma or GED equivalent and at least two years of professional experience. An associate degree in Business Management or Communication is preferred. The position is full-time and located in Lowell, Arkansas. Employment-based sponsorship is not available.

Requirements

High school diploma or GED equivalent.
At least two years of professional experience.
Ability to type quickly and accurately.
Communication skills.
Computer skills with Microsoft programs.
Data entry experience.
Attention to detail.
Experience in an administrative role.
Experience prioritizing and coordinating schedules.
Experience working in a fast-paced environment.
File management skills.
Self-motivation.

Nice To Haves

Associate degree in Business Management or Communication.

Responsibilities

Act as a liaison with employees at all levels, other departments, customers, outside agencies, and high-level staff, including Senior Vice Presidents.
Assist management and professional staff with reporting, filing, research, and project support.
Complete administrative projects and tasks using diverse software applications, including Payroll and Workday, and potentially train others.
Develop reports, memos, and letters; compose, critique, and edit correspondence.
Handle incoming communications, including answering and screening calls, taking messages, answering routine questions, and attending to letters, emails, and visitors as needed.
Maintain computer files and logs for presentation materials, memos, letters, and reports.
Respond to or follow up on inquiries regarding customer policies and procedures.
Maintain schedules of events and deliveries.
Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
Maintain the master calendar and communications board, including special events, organization meetings, and functions involving office personnel.
Maintain office files; manage on-site and off-site document storage; and handle and distribute incoming and outgoing mail.
Assist senior managers and office staff with day-to-day projects as required.
Welcome and orient new administrative staff.
Prepare for new hires’ first day by ordering assets, submitting security setup requests, and coordinating training schedules.

Benefits

Medical benefit
Dental benefit
Vision benefit
401(k) retirement plan
Life insurance
Short-term and long-term disability coverage
Paid time off, including vacation and sick time, commensurate with tenure
Six weeks of paid maternity leave
Two weeks of paid parental leave
Six paid holidays annually
The position may be eligible for an annual bonus and incentives based on profitability or volumes, subject to applicable company plans.