Senior Administrative Assistant, JCC Strategic Initiatives & Operations (12 Month Contract)

Doctors of BC • Vancouver, BC

21d

About The Position

Reporting to the Senior Manager, JCC Strategic Initiatives & Operations the
Senior Admin Assistant, JCC Strategic Initiatives & Operations Team is
responsible for providing administrative support to the JCC Meeting Operations
Team and its aligned activities, initiatives, projects and working groups. As
the key individual supporting the coordination of the team’s workflow and
communications, the Senior Admin Assistant must have excellent organizational
and communication skills to proactively assist the team to meet deadlines,
anticipate challenges, and find ways to address them. The position requires
strong organizational and proactive administrative skills, and the ability to
manage multiple priorities simultaneously. The Senior Admin Assistant is
expected to have excellent oral and written communication skills as they will be
responsible for composing correspondence.

This role requires someone who possesses outstanding attention to detail,
maintains confidentiality, and professionalism while communicating with
leadership and committee members. The individual will have excellent
facilitation and agenda planning skills in order to manage team meetings.
Initiative and strong interpersonal skills are required in working
collaboratively with Ministry of Health executives, Physician Leads and
leadership from across the organization. Due to the nature of the Team’s work
and the variety of work that may be assigned to the Senior Admin Assistant,
diplomacy, attention to detail, and a strong knowledge of the Microsoft suite of
products and the Zoom application are essential.

This is a 12-month contract role with the possibility of transitioning to a
permanent position.

Requirements

• High school graduation and some related work experience; OR an equivalent level of related work experience, education and/or training may also be considered
• Excellent writing skills and proven ability to develop clear, concise and comprehensive written communication
• Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines
• Superior interpersonal, oral communication and relationship management skills
• Adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner
• Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed
• Has a proactive approach and is adept at balancing major concurrent tasks and projects
• Excellent computer skills using Word, PowerPoint, Outlook, Excel and Zoom
• Demonstrated ability to work independently and as a member of the team

Nice To Haves

• Knowledge of JCC Committee functions and processes is an asset

Responsibilities

• Providing administrative support to the JCC Meeting Operations Team and its aligned activities, initiatives, projects and working groups
• Supporting the coordination of the team’s workflow and communications
• Proactively assist the team to meet deadlines, anticipate challenges, and find ways to address them
• Composing correspondence
• Managing team meetings

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees