Senior Administrative Assistant, Enforcement

FINRA • New York City, NY

1d • Hybrid

About The Position

The Administrative Assistant III performs a wide variety of tasks such as typing, formatting, and editing correspondence and reports; organizing and correcting computer-based records and files; organizing and preparing materials for use in presentations; scheduling meetings and events; assisting telephone callers and visitors; and providing related assistance to one or more officer or director. This is very highly skilled technical or administrative work in which incumbents are experienced in their assigned roles and working under direct supervision. Essential Job Functions: Creates routine correspondence, reports and forms in support of department. Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software. Organizes files and computer databases and makes corrections to information in files. Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software. Answers the telephone, screens and routes calls and takes messages for senior staff. Provides information as appropriate; greets and assists visitors. Receives, opens, and routes mail for officers. Prepares mail for pick-up. Obtains information and materials and prepares reports. Assures that documents and materials are copied, collated, and distributed as required. Orders, stocks, and distributes stationary, forms, office supplies, equipment, and furniture. Schedules and organizes meetings, luncheons, and events. Prepares meeting agendas, takes minutes, and documents decisions. Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports. Demonstration of FINRA’s values. Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Requirements

• High school diploma or equivalent.
• College degree or six years administrative experience.
• Knowledge of office procedures, grammar, punctuation, and spelling.
• Ability to work with sensitive and confidential information.
• Proficiency in the use of word processing, spreadsheet, and presentation software.
• Ability to work independently, manage the responsibility of various projects and duties simultaneously and ensure completion of numerous tasks.

Responsibilities

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens and routes calls and takes messages for senior staff.
• Provides information as appropriate; greets and assists visitors.
• Receives, opens, and routes mail for officers.
• Prepares mail for pick-up.
• Obtains information and materials and prepares reports.
• Assures that documents and materials are copied, collated, and distributed as required.
• Orders, stocks, and distributes stationary, forms, office supplies, equipment, and furniture.
• Schedules and organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.
• Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports.
• Demonstration of FINRA’s values.
• Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Benefits

• comprehensive health, dental and vision insurance
• basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.
• 401(k) plan with company match
• tuition reimbursement
• commuter benefits
• adoption assistance
• backup family care
• surrogacy benefits
• employee assistance
• wellness programs
• 15 days of paid time off
• 5 personal days
• 9 sick days
• two volunteer service days
• military leave
• jury duty leave
• bereavement leave
• voting and election official leave for federal, state or local primary and general elections
• care of a family member leave
• childbirth and parental leave
• nine paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED