Senior Administration Officer - Governance & Planning

SA Health•South Portland, ME

2d•A$74,095 - A$78,694•Onsite

About The Position

The Senior Administration Officer – Governance & Planning provides high-level executive and administrative support to the Director Governance & Planning, coordinating correspondence, meetings, diaries, committee documentation and records management. The role manages competing priorities, liaises with internal and external stakeholders, and contributes to improving administrative systems and processes. Attention to detail, initiative and the ability to deliver quality outcomes under pressure support the effective operation of the Governance & Planning Division. The Governance & Planning Division supports the effective operation, accountability and strategic direction of the Limestone Coast Local Health Network. The role helps keep executive operations running smoothly, supports committee and governance activities, maintains administrative systems, and ensures timely communication and follow-up across the organisation. The position is based in Mount Gambier and may require some out-of-hours work and intrastate or interstate travel, including overnight absences.

Requirements

Proven experience providing high-level executive administration and secretariat support, including meeting coordination, agenda preparation and accurate minute taking.
Excellent organisational and time management skills, with the ability to manage high workloads, competing priorities and tight deadlines with minimal supervision.
Strong written and verbal communication skills and the ability to engage professionally with senior executives, staff and external stakeholders.
Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
Experience maintaining records, correspondence and effective administrative systems.
Sound judgement, initiative and discretion when handling confidential information, solving problems and identifying opportunities for continuous improvement.
A current Nationally Coordinated Criminal History Check is required for employment involving unsupervised contact with vulnerable groups.
Compliance with applicable SA Health occupational immunisation assessment, screening and vaccination requirements.

Responsibilities

Provide high-level executive administration and secretariat support to the Director Governance & Planning.
Coordinate correspondence, meetings, diaries, committee documentation and records management.
Coordinate meetings, prepare agendas and take accurate minutes.
Manage high workloads, competing priorities and tight deadlines.
Liaise professionally with senior executives, staff and external stakeholders.
Maintain records, correspondence and effective administrative systems.
Handle confidential information with sound judgement and discretion.
Solve problems and identify opportunities for continuous improvement.
Support governance activities, organisational coordination and timely communication and follow-up.