Senior Accounts Payable Specialist

MDC Precision, LLC • Hayward, CA

4d

About The Position

The Senior Accounts Payable Specialist manages the day-to-day accounts payable cycle with a heavy focus on inventory, raw materials, and manufacturing vendors. This role ensures accuracy in inventory costing, resolves complex three-way matching discrepancies, and maintains strong vendor relationships. As a senior member of the team, this individual will lead month-end closing activities related to AP and help optimize financial workflows.

Requirements

• 5+ years of progressive Accounts Payable experience, with at least 2-3 years strictly within a manufacturing or distribution company.
• Preferably associate’s or Bachelor’s degree in Accounting, Finance, or a related business discipline.
• Strong proficiency in robust manufacturing ERP systems (such as Microsoft Dynamics, SAP, Oracle, NetSuite, or any tier 2 system) is critical, particularly with inventory control and purchasing modules.
• Intermediate to advanced Excel skills (VLOOKUPs, pivot tables, and data manipulation for large vendor statements).
• Deep understanding of standard cost accounting concepts, sales and use tax application for manufacturing exemptions, and freight/shipping cost allocation.

Responsibilities

• Execute high-volume processing of inventory and non-inventory invoices, ensuring strict adherence to the three-way matching process ($PO ightarrow Receiving/BOL ightarrow Invoice$).
• Proactively investigate and resolve discrepancies between purchase orders, goods receipts, and supplier invoices by partnering with Procurement, Warehousing, and Quality Control.
• Lead AP month-end close processes, including preparing accruals for unvouched receipts (Goods Received/Invoice Not Received - GRIR), reconciling AP aging schedules to the general ledger, and tracking manufacturing variances.
• Maintain and manage key raw material and component vendor accounts. Review vendor statements regularly, resolve past-due balances, and optimize payment timing to take advantage of early-payment discounts where beneficial.
• Ensure strict compliance with internal controls, Sox guidelines, and company authorization limits. Oversee annual 1099 reporting and maintain audit-ready documentation.
• Identify bottlenecks in the invoice approval workflow and assist in implementing or upgrading AP automation tools, OCR scanning, or ERP system enhancements.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree