Accounts Payable Senior Specialist
About The Position
The Accounts Payable Senior Specialist will oversee the end-to-end processing of invoices, ensuring accuracy and adherence to company policies. This role involves reviewing and verifying invoices, setting up new vendors, coordinating timely payments, and reconciling vendor statements. The specialist will also research and resolve discrepancies, review expense reports and credit card statements, and manage electronic filing of invoices. Additionally, the role requires building strong vendor relationships, identifying process improvements, and collaborating with the finance team for accurate financial reporting. The Accounts Payable Senior Specialist will also provide guidance to junior staff and act as a subject matter expert.
Requirements
- Bachelor's degree in Accounting, Finance, or a related field preferred or equivalent experience.
- 1-3 years accounts payable or general accounting experience.
- Proven experience in a senior or lead capacity.
- Advanced knowledge of Microsoft Excel and other relevant tools.
Nice To Haves
- Strong written and verbal communication skills.
- Ability to communicate effectively with internal stakeholders and external vendors.
- Strong analytical and problem-solving skills.
- Detail-oriented with a commitment to accuracy.
- Ability to adapt to a dynamic work environment and manage multiple priorities.
Responsibilities
- Oversees the end-to-end processing of invoices, ensuring accuracy and adherence to company policies.
- Reviews and verifies invoices for proper documentation, approval, and coding.
- Sets up new vendors in ERP system and obtain W-9 information as needed.
- Coordinates timely and accurate payments to vendors.
- Reconciles vendor statements and resolves discrepancies in a proactive manner.
- Ensures that vendors are paid timely and accurately, in accordance with ASAP policies. Handles all vendor past due inquiries and resolves in a timely manner.
- Researches and resolves discrepancies on purchase orders with purchasing department before entering.
- Reviews monthly statements from vendors.
- Reviews invoices for sales/use tax.
- Reviews expense reports and credit card statements for proper authorization and coding.
- Scans paper invoices to electronic file storage.
- Reviews open aging purchase orders and receiving documents.
- Records outgoing checks from multiple stores.
- Builds and maintains strong relationships with vendors to addresses inquiries and resolves issues promptly.
- Identifies opportunities for process improvements and implement changes to enhance efficiency and accuracy.
- Stays abreast of industry best practices and recommends updates to policies and procedures.
- Collaborates with the broader finance team to ensure accurate financial reporting.
- Ensures compliance with company policies, procedures, and relevant regulations.
- Provides guidance and training to junior accounts payable staff.
- Serves as a subject matter expert and resource for the team.
- Performs all other duties as assigned.
- Complies with the requirements of the company’s ISO 9001 Quality Management System (when required).
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What This Job Offers
Job Type
Full-time
Career Level
Senior
