Senior Accounts Payable Specialist

Gateway First Bank•Jenks, OK

9d•Onsite

About The Position

The Senior Accounts Payable Specialist posts transactions and processes invoices, verifying financial data to maintain accounts payable records for all four companies. The role handles invoice resolution and payment preparation, checks approvals and prior vendor payments, assigns voucher numbers, verifies coding and calculations, and maintains supporting records. It also performs escheatment duties and reconciliations for fixed assets, prepaids, and AP ACH clearing across all four companies. The specialist is expected to comply with applicable company policies and laws, including BSA/AML, OFAC, and GLBA/privacy rules, and report suspicious activity, money laundering, or suspected fraud to the BSA department. Some travel may be required, up to 20%.

Requirements

Advanced knowledge of accounts payable policies, procedures, and practices.
Excellent communication skills.
Proficiency in MS Office applications.
Ability to multitask.
Ability to prioritize.
Exemplify Gateway Values: Stay Growth Oriented, Make a Difference, “Get it Done” Attitude, Be a Team Player, and Do the Right Thing.
High school diploma or equivalent.
Five years of accounts payable experience.

Responsibilities

Resolve invoice items, pricing, or receiving-signature issues and obtain information needed regarding invoice payments.
Gather and process invoices for payment.
Review invoices and requisitions for satisfactory payment approval, check vendor files for prior payments, and assign voucher numbers.
Verify that invoice coding is accurate.
Calculate invoice extensions and totals, and take applicable discounts.
Maintain copies of vouchers, invoices, and correspondence needed for records.
Ensure voucher details—including invoice number, date, vendor address and Federal ID number, item description, amounts, and coding—are accurate and follow accounting policies and procedures.
Perform escheatment duties, including research and mailing letters by state deadlines.
Reconcile fixed assets, prepaids, and AP ACH clearing for all four companies.
Watch for possible suspicious activity, money laundering, or fraudulent behavior and report incidents to the BSA department.
Perform job functions in compliance with company policies and applicable federal, state, and local laws and regulations, including BSA/AML, OFAC, and GLBA/privacy rules.
Perform related responsibilities as required or assigned.