Remote Senior Accounts Payable Specialist

Aston Carter•Indianapolis, IN

1d•Remote

About The Position

The Senior Accounts Payable Specialist serves as the subject matter expert for accounts payable operations, providing guidance and support to internal stakeholders and vendors. This role manages the full AP lifecycle, including vendor communication, statement reconciliation, support for month-end and year-end close, and participation in process improvement initiatives. The position also supports audits, helps train junior team members, and contributes to a collaborative, growth-oriented finance team.

Requirements

3+ years of accounts payable experience.
Demonstrated expertise in accounts payable operations, including vendor management and statement reconciliation.
Experience handling vendor outreach, statement audits, and managing a shared AP inbox.
Working knowledge of 1099 processes within accounts payable.
Ability to research and resolve vendor discrepancies and provide clear payment status updates.
Strong attention to detail with the ability to quickly learn and adapt to new processes and systems.
Proactive, can-do attitude with the ability to work both independently and collaboratively.

Nice To Haves

1+ year of experience using Microsoft Excel; familiarity with pivot tables and formulas is preferred.
Experience supporting month-end and year-end close activities related to accounts payable, including accruals and reconciliations.
Exposure to tracking and reporting key accounts payable metrics.
Understanding of sales and use tax processes as they relate to accounts payable.
Experience supporting internal and external audits through preparation of AP documentation and reports.
Background in identifying and implementing process improvements within AP workflows.
Experience training or mentoring junior accounts payable staff is a plus.

Responsibilities

Serve as a subject matter expert in accounts payable operations, offering guidance and support to internal stakeholders and vendors.
Maintain and manage the accounts payable inbox, responding to vendor inquiries via email and occasional phone calls in a timely and professional manner.
Research, review, and reconcile vendor statements, providing payment status updates and resolving discrepancies.
Build and maintain strong working relationships with vendors, service providers, and internal teams such as procurement, project management, and accounting.
Support month-end and year-end close activities related to accounts payable, including preparing accruals, performing reconciliations, and assisting with reporting.
Assist with tracking and communicating key accounts payable metrics and help identify opportunities for efficiency and process improvements.
Understand sales and use tax processes related to accounts payable and support accurate preparation, documentation, and compliance as required.
Maintain confidentiality of sensitive and proprietary financial information at all times.
Support internal and external audits by preparing documentation, reports, and audit files for the accounts payable function.
Identify, troubleshoot, and help resolve day-to-day system or workflow issues within accounts payable, recommending and assisting with the implementation of process improvements.