Senior Accounts Payable Specialist

PNE•Longview, WA

9h•Onsite

About The Position

Pacific Northern Environmental LLC (PNE LLC) is seeking a Senior Accounts Payable Specialist who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees. Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States. PNE is “ All About Solutions ” for our employees, customers, and our communities through trust, honesty, accountability, family, and safety 24/7. While each staff member has clear responsibilities in fulfilling our core purpose, we promote and reward a business culture and work ethic where no task is above or below any individual. The Senior Accounts Payable Specialist is responsible for overseeing complex account payable functions, ensuring accuracy and compliance, and driving process improvements across the AP lifecycle. This role plays a critical role in supporting multi-entity operations across PNE’s divisions and requires a high level of ownership, judgment and cross-functional collaboration.

Requirements

High School Diploma or GED required, bachelor’s degree in accounting, finance, or related field preferred
7+ years of progressive accounts payable experience, preferably within construction or a multi-entity environment
Previous experience within a large-scale required
Strong knowledge of full-cycle AP, job costing, subcontractor payments, and compliance requirements.
Advanced proficiency in Microsoft Excel (pivot tables, lookups, data analysis)
Adaptability to learn our business, understand processes and communicate suggested improvements.
Strong understanding of internal controls and audit readiness
Excellent attention to detail with proven analytical and problem-solving skills.
Handle multiple priorities accurately and calmly with interruptions and still meet deadlines.

Responsibilities

Oversee and execute full-cycle accounts payable processes across multiple entities and divisions
Review and approve invoice coding, approval routing, and batch processing to ensure accuracy and compliance
Own and manage the weekly payment cycle, including check runs, ACH, and wire transfers
Ensure timely and accurate payment of vendors and subcontractors in alignment with company policies and cash flow requirements
Oversee vendor onboarding and maintenance of vendor master data, ensuring adherence to internal controls
Ensure compliance with subcontractor requirements, including W9s, insurance, lien releases, and other documentation
Manage and review 1099 reporting process, including year-end preparation and distribution
Ensure adherence to tax regulations, resale certifications and applicable compliance requirements
Lead reconciliation efforts, including vendor statements, credit cards, and AP subledger to general ledger tie-outs
Monitor and analyze AP aging, identifying trends, risks, and opportunities for improvement
Prepare and review AP reports and metrics to support accounting leadership and operational decision making
Own AP-related month-end and year-end close activities, including accruals, cutoff, and reconciliations
Ensure all transactions are recorded in the appropriate accounting period
Serve as the primary point of contact for AP during internal and external audits
Collaborate with Project Managers, Operations, and Procurement to ensure accurate job costing and timely invoice processing
Act as a key liaison between accounting and operations to resole issues impacting financial reporting or vendor relationships
Identify, lead, and implement process improvements to increase efficiency, accuracy, and scalability of AP operations
Support ERP system enhancements, implementations, and testing related to AP functions
Drive standardization of AP process across multiple division and locations.
Provide training, mentorship, and guidance to AP team members
Serve as an escalation point for complex issues and decision-making
Support broader accounting initiatives and cross-functional projects as needed
Other duties as assigned.

Benefits

Medical, Dental & Vision options with low premiums for employees and eligible dependents
Life AD&D - Voluntary and Company paid.
Specialty RX programs.
Group AFLAC options – Hospital, Critical, Accident and short-term Disability Plans
Pre-Tax Flexible Savings Account (FSA)
Pre-Tax Dependent Care Savings Account (DCSA)
Telehealth by Teladoc.
401(k) with discretionary annual company matching contributions.
Employee Assistance Program (EAP)
Paid Trainings and Certifications
Paid Time Off
Paid Holiday for qualifying employees
Up to $2,000 per year profit sharing for qualifying employees
Annual company events
Safety Incentives