Senior Accounts Payable Specialist

Huk Gear•Charleston, SC

7h•Onsite

About The Position

This role sits at the intersection of accuracy and relationships. As Senior Accounts Payable Specialist, you’ll serve as a key point of contact for vendors and internal teams—ensuring questions are answered, payments are processed smoothly, and nothing slips through the cracks. You bring a service-first mindset to finance, balancing responsiveness with precision and accountability. Whether it’s resolving a discrepancy or keeping payment cycles on track, you help create a seamless experience that reflects well on the business.

Requirements

High school diploma required; degree in Accounting, Finance, or Business preferred
4+ years of accounts payable or general accounting experience preferred
A high level of integrity—you handle sensitive financial information with care and discretion
Strong attention to detail with the ability to step back and see the bigger picture
Advanced proficiency in Microsoft Excel and comfort working within accounting/ERP systems
A proactive, solutions-oriented mindset—you identify issues early and take ownership of resolving them
Strong organizational skills and the ability to manage multiple priorities with consistency
Clear, professional communication skills across vendors, teammates, and leadership

Nice To Haves

Certified Accounts Payable Professional (CAPP) certification is a plus

Responsibilities

Lead the full cycle of accounts payable, from invoice intake through payment execution, ensuring accuracy and timeliness across all transactions
Maintain a clean and accurate A/P aging, including oversight of inventory, leases, commissions, and other vendor categories
Proactively manage and reconcile inventory deposits, debit memos, and outstanding invoices to keep accounts current
Prepare and oversee weekly check runs, including prioritization of payments and presenting a clear, accurate view of obligations for leadership approval
Serve as the primary point of contact for complex A/P issues, vendor escalations, and discrepancy resolution
Ensure vendor records are accurate and compliant, including W-9 collection and tax ID verification
Manage lease-related payments (base and percentage rent), maintaining a reliable schedule and ensuring timely execution
Partner with Accounting on month-end and year-end close, including reconciliations, accruals, and audit support
Calculate and report sales tax based on paid invoices
Evaluate and refine A/P workflows to improve efficiency, accuracy, and scalability
Identify and implement process improvements, including opportunities for automation and system optimization
Establish and maintain documentation, standard operating procedures, and internal controls
Monitor for risks such as duplicate payments, missed obligations, or process gaps, and proactively implement solutions
Act as a subject matter expert for A/P processes, providing guidance to internal teams on coding, approvals, and best practices
Train and support team members or cross-functional partners involved in the A/P process
Build and maintain strong vendor relationships, handling sensitive communications with professionalism and clarity
Partner cross-functionally (Retail, Operations, Sales, Finance) to resolve issues quickly and keep business moving
Provide visibility into A/P activity, including aging trends, payment timing, and upcoming obligations
Support cash flow awareness by identifying timing considerations and cost-saving opportunities such as early payment discounts
Analyze data to identify trends, inefficiencies, and opportunities to improve financial operations