Senior Accounts Payable Specialist

Carlson Inc•Minnetonka, MN

6d•$70,000 - $80,000•Hybrid

About The Position

We are seeking a full-time Senior Accounts Payable Specialist to support the full cycle accounts payable function for our small, but complex, multiple entity organization. The ideal candidate is technologically savvy, eager to adapt to new technology with a strong focus on automation and process improvement. Responsibilities include ensuring invoices are processed and paid in a timely and efficient manner, and serving as a point person to research and resolve inquiries. This role collaborates with internal departments to address complex AP functional and technical issues, and helps to identify best practices to ensure we are meeting company goals and client service expectations.

Requirements

A minimum of 5 years’ experience in accounting/accounts payable using accounting principles
Bachelor’s or associate degree in accounting, finance, or related field required
Meticulous attention to detail
Ability to work efficiently and accurately in a deadline driven environment
Proven ability to work independently and possess strong critical thinking skills
Strong organizational skills and ability to pivot and adapt to day-to-day changes
Strong desire to learn new technology with an inclination for automation and process improvement
Positive, professional attitude and excellent customer service skills
Dependability along with a strong work ethic and high degree of integrity
Ability to maintain confidentiality of sensitive information
Strong verbal and written communication skills
Ability to build strong working relationships with peers, vendors, business partners, and leadership across the organization
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, etc.)
Proficient in accounting software; Microsoft Business Central strongly preferred

Nice To Haves

Family office experience is strongly preferred

Responsibilities

Responsible for new vendor setup and maintenance to ensure accurate payments and annual 1099 tax reporting
Process accounts payable department mail and manage invoices coming in via electronic inboxes
Scan, code, and enter all invoices into accounts payable software system in an efficient and timely manner
Audit invoices scanned through OCR technology for payment approval
Ensure timely and accurate payments to vendors within agreed upon terms
Support internal and external inquiries in a timely and professional manner
Responsible for accounts payable recurring invoice processing
Assist with continued transition to electronic payment processing
Ensure and adhere to disciplined internal controls and support periodic external agreed upon procedures engagements
Create and maintain accounts payable procedures and quick reference guides to ensure adherence to company guidelines
Contribute ideas for process improvement based on identified themes and observations
Assist with system testing related to ongoing maintenance, upgrades, and security controls
Collaborate with broader Finance and Accounting team on ad hoc related tasks and projects

Benefits

Health and Wellness: Comprehensive medical, dental, and vision insurance plans, telehealth and mental health support services, and wellness incentives
Financial Security: 401(k) plan with company match, employer provided life and disability insurance, health savings account with employer contribution, and flexible spending accounts for medical and dependent care expenses
Work-Life Balance: Hybrid work environment with a minimum of three in office days per week, and generous paid time off, including vacation days, sick leave, and holidays
Professional Development: Opportunities for training, certifications, and continuing education
Additional Perks: Located in Carlson Towers in Minnetonka; onsite café and fitness center available

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