Senior Accounts Payable Specialist

Whoop • Boston, MA

3d • $80,000 - $105,000 • Onsite

About The Position

At WHOOP, we are on a mission to unlock human performance and healthspan. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.
The Finance team at WHOOP is committed to building scalable, efficient financial operations that keep pace with the company’s rapid growth. We are investing in the systems, processes, and people needed to ensure operational excellence across all areas of accounting and finance.
We are seeking a Senior Accounts Payable Specialist to own and manage the full accounts payable cycle in a business with significant manufacturing, inventory purchasing, and PO-driven spend. In this role, you will be responsible for processing high-volume invoices, including PO-backed invoices for contract manufacturers, component suppliers, and logistics providers; managing vendor relationships; ensuring timely and accurate payments; and maintaining strong internal controls within the AP function. You will serve as a cross-functional partner to Accounting, Operations, and other business teams, helping to drive process improvements and ensure financial accuracy. The right candidate is detail-oriented, highly organized, and thrives in a fast-paced, high-growth environment where efficiency and precision are essential.

Requirements

• 4–6+ years of progressive accounts payable experience, including experience in a manufacturing, hardware, consumer products, or other inventory-based environment with significant purchase order activity.
• Bachelor’s degree in Accounting, Finance, or a related field preferred; Associate’s degree with relevant experience considered.
• Strong understanding of AP workflows, internal controls, and compliance requirements, including 1099 reporting and sales/use tax.
• Demonstrated experience processing PO-backed invoices and resolving discrepancies across purchase orders, receipts, inventory records, and vendor statements.
• Experience with ERP systems such as Oracle, NetSuite, or SAP; proficiency in AP automation tools (e.g., Coupa, Concur, or similar) preferred.
• Advanced Microsoft Excel skills, including XLOOKUP, pivot tables, and data analysis capabilities.
• Experience processing high-volume, multi-entity, or multi-currency invoices in a fast-paced environment.
• Strong attention to detail and accuracy, with the ability to manage multiple priorities and meet tight deadlines.
• Excellent verbal and written communication skills, with the ability to interact effectively with vendors, cross-functional partners, and leadership.
• Strong alignment with WHOOP’s mission and brand, with genuine energy for contributing to a high-growth, mission-driven organization

Nice To Haves

• Experience implementing AI-driven solutions to streamline manual AP workflows is a plus.

Responsibilities

• Manage the full-cycle accounts payable process, including the review, coding, and processing of invoices, expense reports, and payment requests in a timely and accurate manner.
• Perform three-way matching of invoices to purchase orders and receiving documents, with a strong focus on inventory, manufacturing, and supply-chain related purchases.
• Resolve PO, receiving, and invoice discrepancies, collaborating with Procurement, Operations, and Inventory Accounting to ensure accurate quantities, pricing, and receipt information.
• Prepare and execute payment runs, including ACH transfers, wire payments, and check disbursements, ensuring adherence to payment terms, cash management policies, and approval workflows.
• Own vendor onboarding, maintenance, and compliance, including W-9 collection, 1099 reporting, and ensuring accuracy and integrity of the vendor master file.
• Reconcile the AP sub-ledger to the general ledger on a monthly basis and prepare supporting documentation for month-end close, including accruals, AP aging analysis, and inventory-related accruals for unbilled receipts where applicable.
• Manage and reconcile corporate credit card programs, ensuring proper coding, approvals, and compliance with company expense policies.
• Serve as the primary point of contact for vendor inquiries, resolving payment issues and building strong working relationships with internal and external stakeholders.
• Support internal and external audit requests by preparing AP-related schedules, documentation, and reports as needed.

Benefits

• In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree