Senior Accounts Payable Specialist

Lefferts Investments•Miami, FL

17h

About The Position

The Senior Accounts Payable Specialist oversees and supports accounts payable operations across Lefferts’ real estate development and investment portfolio. The role manages complex vendor payments and project-related expenditures, maintains financial accuracy across multiple entities, and supports accounting controls and process improvements. It calls for extensive experience in real estate development or construction accounting, strong analytical capabilities, and the ability to independently evaluate and resolve complex financial matters. The position also coordinates with development, construction, and project management teams; supports project payment requests, construction draws, and accounting close processes; maintains vendor and project expenditure documentation; and provides analysis and recommendations to accounting leadership. The responsibilities listed are intended to describe the general nature and scope of the position and are not exhaustive.

Requirements

Bachelor’s degree in accounting, finance, or a related field.
Minimum of 2–5 years of accounting experience.
Experience processing invoices and payments across multiple companies, entities, or development projects.
Excellent analytical, organizational, and problem-solving skills.
High attention to detail and accuracy.
Strong communication skills and ability to collaborate across development, finance, and project teams.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Ability to read, analyze, and interpret financial reports, contracts, and loan documents.
Ability to write reports, business correspondence, and procedures.
Ability to effectively present financial information to management, project teams, and external stakeholders.
Ability to apply accounting expertise and sound judgment to complex development- and construction-related financial matters.
Ability to interpret instructions furnished in written, oral, or schedule form.

Nice To Haves

Accounting experience in real estate development or construction-related accounting.
Previous experience in real estate development, construction accounting, or property management.
Familiarity with construction-related documentation, including contracts, payment applications, lien waivers, and retainage.

Responsibilities

Oversee accounts payable operations across multiple development projects, properties, and legal entities.
Review, verify, code, and process vendor invoices accurately and in a timely manner.
Match invoices against purchase orders, contracts, and supporting documentation to confirm authorization and compliance.
Process payments by ACH, wire transfer, and check in accordance with company policies.
Maintain accurate accounts payable records, including vendor balances, payment histories, and outstanding invoices.
Monitor payment schedules to ensure timely payments and avoid late fees or disruptions to project operations.
Investigate and resolve complex invoice discrepancies, duplicate payments, and payment disputes.
Allocate invoices and expenses to the appropriate development projects, properties, cost centers, and legal entities.
Coordinate with development, construction, and project management teams to verify invoices and obtain required approvals.
Review and analyze contractor and subcontractor invoices, contracts, and payment applications for compliance with contractual terms and approved budgets.
Monitor construction-related expenses, including progress payments, retainage, and change orders.
Support preparation and reconciliation of project-related payment requests and construction draws.
Evaluate project expenditures, identify financial discrepancies and potential risks, and provide recommendations to accounting leadership.
Maintain documentation of project expenditures to support financial reporting, budget monitoring, and internal controls.
Maintain vendor records, including W-9 forms, banking information, insurance documentation, and payment terms.
Establish and maintain professional relationships with vendors, contractors, consultants, and service providers.
Reconcile vendor statements, accounts payable aging reports, and outstanding balances.
Serve as the primary point of contact for complex vendor and contractor payment matters, coordinating with project managers and senior leadership as necessary.
Assist with annual Form 1099 reporting and vendor tax documentation.
Assist with monthly, quarterly, and year-end accounting close processes, including reconciling accounts payable transactions to the general ledger.
Prepare and analyze accounts payable aging reports and provide updates on outstanding liabilities.
Maintain organized financial documentation for internal reviews, audits, and external reporting requirements.
Develop, implement, and maintain accounts payable procedures, approval workflows, and internal financial controls.
Identify opportunities for operational improvements, lead process enhancement initiatives, and assist with accounting system implementations.
Provide financial analysis, reporting, and recommendations to accounting leadership to support decision-making.
Ensure compliance with company policies, established accounting procedures, and applicable financial regulations.