Senior Accounts Payable Specialist
About The Position
GetWireless is seeking an experienced Senior Accounts Payable Specialist to manage daily accounts payable activities. This on-site individual-contributor role combines accurate, timely invoice processing with investigating discrepancies, reconciling vendor accounts, and following outstanding issues through resolution. The specialist is expected to understand the accounting behind transactions, take initiative, and work with limited day-to-day direction, while contributing to process improvements and a collaborative accounting team. The role supports the full accounts payable cycle, inventory invoice matching, vendor reconciliations, payment preparation, month-end close, documentation, audit requests, vendor tax reporting, and vendor information controls. It also involves communicating with vendors and internal teams, identifying recurring problems, recommending improvements to procedures and automated workflows, and providing backup support across the accounting team.
Requirements
- At least four years of progressive accounts payable experience, including ownership of full-cycle A/P responsibilities.
- Experience matching invoices to purchase orders and receiving records in a distribution, manufacturing, or other inventory-based business.
- Ability to reconcile vendor accounts and independently investigate and resolve discrepancies.
- Working knowledge of general ledger coding, accounting periods, accruals, and accounts payable internal controls.
- Hands-on experience using an ERP system.
- Proficiency in Excel, including sorting, filtering, and using lookup functions to compare and reconcile data.
- Strong organizational skills and ability to manage competing priorities while meeting payment and close deadlines.
- Clear, professional communication and consistent follow-through.
Nice To Haves
- Microsoft Dynamics 365 Finance & Operations experience.
- Experience supporting multiple legal entities.
- Experience with invoice automation, electronic approval workflows, and process improvements.
- Associate degree or coursework in accounting, or equivalent practical experience.
Responsibilities
- Manage the accounts payable cycle, including invoice review, coding, matching, approval routing, posting, and payment preparation in accordance with established controls.
- Match inventory invoices to purchase orders and receiving records; investigate pricing, quantity, freight, and receipt discrepancies with Purchasing, Warehouse, and other teams.
- Reconcile vendor statements, research missing invoices and unapplied credits, and resolve outstanding balances.
- Maintain organized records of invoice exceptions and follow up until issues are resolved.
- Prepare scheduled payment runs for review and approval, considering due dates, payment terms, available discounts, and payment holds.
- Communicate with vendors and internal colleagues about invoice status, documentation requirements, and payment questions.
- Support month-end close through timely invoice processing, identification of unrecorded liabilities, accrual support, and reconciliation of assigned accounts.
- Maintain supporting documentation and assist with audit requests and applicable vendor tax reporting.
- Follow vendor maintenance and payment verification procedures to protect the accuracy and security of vendor information.
- Identify recurring issues and recommend practical improvements to accounts payable procedures and automated workflows.
- Provide backup support and share knowledge across the accounting team.
Benefits
- 401(k) with company match.
- Comprehensive medical, dental, vision, and prescription plans.
- Tuition subsidy.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
