Senior Accounts Payable Specialist
About The Position
The Senior Accounts Payable Specialist oversees the complete invoice-to-payment cycle for multiple companies, ensuring accurate, compliant, and timely processing. The role handles complex billing issues, maintains vendor relationships, supports internal controls, and looks for ways to improve AP efficiency and reduce costs. It also includes mentoring front office staff, reconciling accounts, preparing complex reports, assisting with audits, and supporting accounting management projects. This position is based on-site at the company’s Culver City location and follows a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. Some longer hours may be needed during period-close activities. The office is described as comfortable, with parking, a café with free snacks, and nearby trees and a park.
Requirements
- Strong computer skills, including Salesforce and Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Excellent interpersonal, communication, and customer service skills.
- Organized, collaborative, and reliable, with problem-solving ability, patience, and focus on completing projects.
- Strong work ethic, integrity, trustworthiness, and ability to maintain confidentiality.
- Bachelor’s degree or equivalent additional work experience.
- Experience with QuickBooks.
- Three to five years of Accounts Payable experience.
- Tech-forward outlook, analytical skills, clear written and verbal communication, and desire to continue learning.
Responsibilities
- Oversee the full-cycle Accounts Payable process for multiple companies.
- Review and enter bills, route invoices for appropriate approval and coding, and verify accuracy and consistency.
- Disburse vendor payments for multiple companies through ACH, wire transfers, or check runs.
- Prepare and analyze monthly aging reports, cash flow projections, and AP accruals for month-end and year-end closing.
- Reconcile account statements, payments, intercompany balances, and credit card activity for multiple companies.
- Collect new vendor contracting information for multiple companies.
- Serve as the primary escalation point for complex vendor issues, maintain vendor master data, and ensure 1099 compliance.
- Prepare year-end 1099s for multiple companies.
- Implement and enforce internal controls to prevent fraud and support compliance with GAAP and other regulatory standards.
- Identify opportunities to automate workflows using tools such as QuickBooks or NetSuite.
- Resolve system synchronization or latency errors to maintain data integrity.
- Assist accounting management with other projects.
- Mentor front office staff.
Benefits
- Office café with free snacks
- Parking at the Culver City office
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What This Job Offers
Job Type
Full-time
Career Level
Senior
