Senior Accounts Payable Specialist

Capital Area Food Bank•Washington, DC

38d•Hybrid

About The Position

Under the general direction of the Accounts Payable Manager, the Senior Accounts Payable Specialist coordinates and executes daily Accounts Payable, procure-to-pay workflows, invoice processing, and compliance functions in support of the Organization’s financial operations and internal controls. This position acts as a key operational bridge between Finance, Food Procurement, Operations, and external vendors.

Requirements

At least an Associate or Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent combination of education and experience) with 3-5 years of progressive accounts payable or general accounting experience, preferably within a nonprofit, food distribution, or high-volume operational environment.
Strong working knowledge of accounts payable, including accruals, prepaid expenses, expense recognition, general ledger coding, fixed assets/PP&E capitalization, vendor credits, and period-end cutoffs.
Fast, accurate, and high-volume data entry skills with a verified typing speed of at least 60 WPM to effectively support high-volume processing—including 100+ AP invoices weekly and 50+ corporate card/expense reimbursement transactions per week.
Hands-on experience with modern ERP and AP automation systems (CAFB uses RAMP and NetSuite; experience with these systems is a plus, but not required).
Intermediate to advanced Microsoft Excel skills (e.g., VLOOKUP/XLOOKUP, pivot tables, intermediate formulas).
High attention to detail, accuracy, and strong problem-solving skills for vendor invoice matching and dispute resolution.
Strong written and verbal communication skills with the ability to collaborate professionally with internal team members and external vendors.
Excellent organizational and time management skills with the ability to handle high-volume processing in a fast-paced setting.
Commitment to the Food Bank’s mission, vision, and values.

Nice To Haves

Experience with Ramp and NetSuite is a plus.

Responsibilities

Full-Cycle Accounts Payable: Processes the end-to-end vendor invoice lifecycle using Ramp and NetSuite, ensuring timely invoice processing, accurate general ledger coding, and adherence to internal control processes. 75% of your time related to processing Invoices/Bills, Onboarding Vendors, Reviewing blockage preventing timely payment.
15% of your time related to Credit Card/Expense Reimbursements
10% for Admin/Email/Others
Vendor Management & Onboarding: Facilitates new vendor onboarding and processes vendor information updates in compliance with organizational internal control processes, including administration of the organization’s RAMP vendor portal.
Dispute & Discrepancy Resolution: Investigates and resolves purchase order (PO), bill of lading, receiver, and invoice discrepancies in close coordination with Food Resources and Receiving teams; secures timely vendor credit memos and refunds for shortages or damaged products.
Corporate Cards & Expense Management: Administers corporate card and employee expense reimbursement workflows, ensuring receipt compliance, accurate general ledger coding, and adherence to organizational expense policies.
Customer Service & Ticketing: Triages and resolves incoming internal and external vendor inquiries in the Jira Service Management Accounting portal in a timely and professional manner.
Compliance & Audit Support: Supports annual financial audits, Uniform Guidance Single Audits, and state tax filings by pulling AP documentation, sample testing records, and vendor files.
Other duties as assigned: Performs other accounting and administrative duties as assigned.