Senior Accounts Payable Clerk

Pennymac • Pasadena, CA

33d • Onsite

About The Position

Responsible for executing end-to-end Accounts Payable operations across all legal entities. Core responsibilities include PO & Non-PO invoice processing, corporate card expense report creation, understanding intercompany allocations, prepaid expense, capitalized expense, processing weekly payment requests, month-end accruals, vendor account reconciliations, annual 1099 tax compliance reporting and other duties as assigned.

Requirements

• 3–4 years of full-cycle Accounts Payable experience handling high-volume processing in a multi-entity environment.
• Hands-on proficiency in ERP systems (Oracle, or equivalent enterprise ERP).
• Skilled on workflow automation and efficiency.
• Intermediate-to-advanced MS Excel skills required (must be comfortable using Pivot, VLOOKUP/XLOOKUP, and SUMIFS for reconciliations).
• Strong working knowledge of W-9 validation rules and hands-on experience with 1099-NEC/MISC year-end filings.
• Excellent critical thinking, mathematical accuracy, and problem-solving skills to independently research variances and GL discrepancies.
• High attention to detail.
• Strong business acumen.
• Excellent verbal/written communication skills when interfacing with vendors and executive management.
• Ability to work independently, manage competing priorities, and work extended hours during peak period closes.
• Proven track record at delivering timely and accurate information in a fast-paced environment.

Nice To Haves

• Mortgage Industry and/or Financial Services experience strongly preferred.

Responsibilities

• Execute end-to-end Accounts Payable operations across all legal entities.
• Process PO & Non-PO invoices.
• Create corporate card expense reports.
• Understand intercompany allocations.
• Manage prepaid and capitalized expenses.
• Process weekly payment requests.
• Perform month-end accruals.
• Reconcile vendor accounts.
• Handle annual 1099 tax compliance reporting.
• Maintain supplier setup and maintenance, including bank account validation for electronic payments.
• Prepare Stop Payment requests using the Treasury system.
• Process and audit incoming vendor invoices, check requests, and corporate card expense reports for policy compliance and accurate GL/entity coding.
• Perform 3-way matching between vendor invoices, Purchase Orders (POs), and receiving reports; investigate and resolve pricing/quantity variances before posting.
• Post all approved AP transactions to the sub-ledger and ensure timely payment runs (checks, ACH, wire transfers), adhering to vendor payment terms.
• Obtain required managerial and executive approval thresholds across all departments and legal entities based on AP Approval Matrix.
• Ensure all incoming invoices are processed by reviewing aging reports, scan queues, and Accounts Payable email.
• Manage vendor onboarding by collecting and validating W-9 forms and verifying Taxpayer Identification Numbers (TIN).
• Maintain 1099-eligible vendor profiles and track payments throughout the fiscal year.
• Lead annual 1099-NEC and 1099-MISC filing processes, threshold reviews, and year-end tax reporting.
• Perform accounts payable functions across all legal entities.
• Allocate shared vendor expenses across entities via invoice GL coding.
• Collaborate with the Accounting team and lines of business to review vendor historical trends to support estimated and calculated unbilled month-end AP accruals.
• Reconcile the AP sub-ledger to the General Ledger (GL) and complete monthly balance sheet reconciliation.
• Assist with month-end and year-end close schedules by preparing AP Control reports for management review.
• Serve as the primary contact for the offshore team, vendors, and internal stakeholders, resolving payment inquiries, invoice holds, and billing disputes diplomatically.
• Generate ad hoc AP and expense analysis reports for lines of business and executive leadership as requested.
• Perform other duties, special projects, and support team initiatives as assigned.
• Demonstrate behaviors aligned with the organization’s desired culture and values.

Benefits

• Comprehensive Medical, Dental, and Vision
• Paid Time Off Programs including vacation, holidays, illness, and parental leave
• Wellness Programs
• Employee Recognition Programs
• Onsite gyms and cafe style dining (select locations)
• Retirement benefits
• Life insurance
• 401k match
• Tuition reimbursement
• Philanthropy Programs including matching gifts, volunteer grants, charitable grants and corporate sponsorships

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed