Senior Accounts Payable Associate

Precision Aviation Group•Atlanta, GA

10d•Onsite

About The Position

The Senior Accounts Payable Associate processes and verifies payment batches, payment files, and individual payments through banking portals. The role reviews payment documentation and records, prepares vendor remittances, researches payment exceptions, responds to vendor inquiries, and assists with vendor onboarding and maintenance. It also supports payment-status reporting, AP reconciliations, invoice records, and daily accounts-payable inquiries, using Excel and ERP, accounting, banking, and payment-processing systems. The associate works with the AP Supervisor and AP Manager on workflow, priorities, exceptions, and process improvements, while safeguarding confidential information and following company policies, internal controls, and payment-approval procedures. The position is based at the PAG Office (Battery), with occasional travel to the ATL Airport location during training. Work is primarily computer and administrative work. It involves extended sitting and frequent computer use, with occasional standing, walking, bending, reaching, and lifting or carrying office materials up to 20 pounds. Standard office equipment and relevant financial systems are used. No protective equipment is required for normal office duties.

Requirements

Four to five years of accounts-payable or payment-processing experience, preferably in a high-volume AP environment.
Working knowledge of accounts payable and payment-processing procedures.
Experience with payment batches, remittances, banking portals, and payment issue resolution.
Intermediate to advanced Excel skills, including sorting, filtering, formulas, lookups, pivot tables, data validation, and reconciliation.
Experience using ERP, accounts-payable, accounting, or banking systems.
Ability to manage a high volume of transactions accurately and meet deadlines.
Strong attention to detail and ability to identify errors before payments are processed.
Strong organizational, analytical, and problem-solving skills.
Ability to prioritize multiple tasks and work effectively with minimal supervision.
Strong written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion and professionalism.
Ability to work effectively with vendors, coworkers, management, and other departments.
Ability to adapt to changing priorities and business needs.
Ability to sit for extended periods and perform frequent keyboarding and computer work; occasional standing, walking, bending, reaching, and lifting or carrying office materials up to 20 pounds may be required.

Nice To Haves

Accounting or finance education; equivalent relevant accounts-payable and payment-processing experience may be considered in place of a degree.
Experience with banking portals, payment batches, remittances, ERP/accounting systems, and advanced Excel functions.
A bachelor's degree in accounting, finance, or a related field.

Responsibilities

Prepare and process payment batches, payment files, and individual banking-portal payments.
Verify payment dates, amounts, bank details, payment methods, approvals, and required information before processing.
Create and distribute payment remittances to vendors and internal stakeholders.
Review payment files, batch reports, invoices, vendor records, and supporting documentation for accuracy and completeness.
Identify and resolve missing information, incorrect amounts, invalid records, formatting issues, and other payment exceptions.
Research rejected, returned, or delayed payments and coordinate with vendors and internal teams to resolve issues.
Respond to vendor inquiries regarding invoices, payment status, remittances, and account information.
Assist with vendor onboarding and maintenance while following established company procedures.
Maintain accurate payment records, batch documentation, banking confirmations, and other AP documentation.
Prepare payment-status reports and assist with AP reconciliations and other reporting requirements.
Use Excel to sort, filter, reconcile, analyze, and troubleshoot payment and AP data.
Assist with invoice records and daily accounts-payable inquiries.
Work with the AP Supervisor and AP Manager on exceptions, priorities, workflow issues, and process improvements.
Maintain confidentiality of vendor, banking, employee, and company financial information.
Follow company policies, internal controls, and payment-approval procedures.
Follow company safety rules and safe work practices; report hazards, accidents, injuries, or unsafe conditions; maintain an organized work area; follow proper computer and ergonomic practices; and comply with applicable safety and security requirements at company or airport locations.
Perform other duties as assigned to support Accounting and Finance operations.