Security Assistant - 18 Month Limited Term Employment

Seaspan • Esquimalt, BC

4h • CA$64,800 - CA$79,200 • Onsite

About The Position

The Security Assistant is primarily responsible for initiating, coordinating and managing the federal government’s Contract Security Program’s (CSP) Reliability and NATO Secret level security clearance applications for employees. This position is also responsible for initiating, managing, and completing security assessments in accordance with federal government regulations and requirements for all employees requiring Controlled Goods clearances. In addition, this position is responsible for processing identification badges, maintaining databases, tracking supplies and maintaining photo identification binders and databases. This is an 18-month limited-term employment position.

Requirements

• 2+ years experience in an office environment.
• Ability to apply for and be granted NATO Secret clearance.
• Attention to detail and the ability to maintain accurate records.
• Excellent interpersonal, verbal and written communication skills.
• Excellent organizational skills.
• Sound research and analytical skills.
• Demonstrated ability to exercise judgment, initiative and discretion.
• Demonstrated ability to manage multiple tasks and to prioritize work.
• Proficiency in Excel, Power Point, and Word.
• Knowledge of standard office equipment, technology, and procedures.
• Must be able to obtain and maintain Alternate Company Security Officer (ACSO) status under the Contract Security Program.

Nice To Haves

• Post-secondary education preferred.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Initiating, tracking, managing, and coordinating all clearance application submissions to the CSP.
• Initiating, tracking, managing, analyzing, and rendering all decisions related to Controlled Goods security clearances.
• Preparing and submitting security assessment decisions on a bi-annual basis to the CGD.
• Analyzing Credit Reports and personal information submitted by employees to determine level of CGD security clearance.
• Managing security clearance ID updates.
• Prepare and submit requests for Risk Mitigation Plans as needed to address personnel clearance delays and maintain operational requirements.
• Providing ongoing education and briefings on security responsibilities to cleared staff.
• Assisting in the management of Security Clearances, IDs, Visitor Clearances, Visitor Access Tracking, Classified, Protected and Controlled Goods.
• Monitor personnel with pending security clearance and provide access control updates to trade managers.
• Assisting in the management of security files, databases, keys, alarm systems and password management.
• Initiating and approving Requests for Visits (RFVs) for the customer (DND, PSPC), subcontractors, and embedded contractors as required.
• Prepare and deliver weekly and monthly reports to DND and the program within established deadlines.
• Setting up of new photo identification badges for employees and contractors.
• Re-activation and reproduction of photo ID badges.
• Maintaining of ID supplies and ordering as necessary.
• Maintaining Excel spreadsheets and databases to track and maintain the status of security.
• Other duties as assigned.

Benefits

• Eligible benefits
• 3 weeks’ vacation
• competitive salary
• best-in-class health and wellness benefits package
• extended health care (i.e. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more)
• dental care
• vision care
• $500 personal spending account
• Employee Family Assistance Program (EFAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree