Security Administrative Assistant (Administrative Assistant)

Tamayo Federal Solutions LLC•Norfolk, VA

103d•Onsite

About The Position

Tamayo Federal Solutions (TFS) is seeking qualified candidates for anticipated contract opportunities. The position is contingent upon successful contract award and government funding; employment offers and start dates are subject to contract award, government approval, and fulfillment of position-specific requirements. The Security Administrative Assistant supports mission-focused security administration in Norfolk, Virginia. The role assists with security databases, access control operations, visit requests, badging, records management, and security program support to help ensure accurate security information, timely access coordination, and compliance with government and command security procedures. The position provides administrative and operational support to command security functions and coordinates with government, command, contractor, and external agency personnel. The role includes maintaining PII and SHVR information, supporting access and visit-request processing, maintaining security records and documentation, and assisting with security procedures and programs. Duties may also include visitor assistance, badge management, base access reviews, security logs, key and lock program support, fingerprinting, travel briefs, emergency assistance, and support for various operational, information, physical, personnel, industrial, and visitor-control security programs. The successful candidate is detail-oriented, discreet with sensitive information, responsive to customer needs, and effective at coordination. Final compensation and benefits eligibility may vary based on experience, education, certifications, clearance status, specialized qualifications, contract requirements, employment status, and company policies. Benefits are subject to plan terms and eligibility requirements.

Requirements

Experience providing administrative, security, access control, visitor control, records management, or database support in a government, military, contractor, or similar professional environment.
Ability to maintain accurate security records, access lists, visit requests, clearance data, non-disclosure agreements, spreadsheets, databases, and related security documentation.
Experience supporting access control activities such as visitor assistance, badging, visit authorization letters, camera passes, citizenship verification, and personnel access logistics.
Ability to handle PII and sensitive security-related information discreetly and in accordance with applicable procedures.
Proficiency using common office software to update spreadsheets, databases, logs, records, and security documents.
Ability to communicate professionally with government personnel, command personnel, contractor personnel, visitors, and external agencies.
Must be able to meet all contract, customer, and worksite access requirements.
Must be able to remain stationary approximately 50% of the time.
Must be able to occasionally move about inside the office to access file cabinets, office machinery, and similar resources.
Must be able to frequently communicate with co-workers, management, and customers, including delivering presentations.
Must be able to exchange accurate information in professional communication settings.

Nice To Haves

Prior experience supporting U.S. Navy, Department of Defense, federal government, or command-level security programs.
Familiarity with SHVR, ACS, CAC processes, visit requests, badging, fingerprinting, or security office operations.
Experience supporting operational security, information security, physical security, personnel security, industrial security, insider threat, visitor control, or antiterrorism programs.
Experience maintaining security logs, key and lock programs, secure room access lists, security container information, or emergency access records.
Experience supporting security training, travel briefs, emergency assistance, material destruction, or command closing procedures.
Strong attention to detail, data accuracy, customer service, and coordination skills in a fast-paced security environment.
Defense Security Service (DSS), military service security courses or certifications, or other security system certifications.

Responsibilities

Provide technical support for Personally Identifiable Information (PII) and Ships Visit Request (SHVR) databases.
Assist with security planning, development, testing, troubleshooting, and maintenance by gathering and presenting security data.
Support SHVR and contracting access control operations, maintain data consistency, and coordinate collection and updating of government access control information with government and contracting personnel and agencies.
Monitor and input changes to command spreadsheets, databases, and security documents.
Assist with developing and implementing security procedures related to access requirements, clearances, and badging.
Assist with citizenship verification and process and coordinate visit requests for government approval.
Coordinate camera passes and visit authorization letters with government confirmation.
Support personnel access logistics and promptly forward access-list updates to appropriate personnel.
Enter and maintain government-identified information in specified systems.
Maintain security and access data from various sources, audit data for accuracy under government standards, assist with data setup, monitor system updates, and report discrepancies.
Support processing camera passes and DoD visit requests and track records under government standards and Security Office oversight.
Maintain executed non-disclosure agreements, clearance data and files, visitor admission and access lists, citizenship verification records, and coordinated visit requests.
Support the MSO in security operations and help ensure compliance with procedures and government directives.
Assist with security procedures related to access, clearances, badging, fingerprinting, and documentation.
Perform base access reviews, visitor assistance, badge management, closing procedures, security log maintenance, key and lock program support, antiterrorism measures, emergency assistance, and travel briefs.
Support security training, the Access Control System (ACS), security container information, secure room access lists, and operational, information, physical, insider threat, personnel, industrial, and visitor control security programs.
Support destruction of materials, Common Access Card (CAC) resets, and fingerprinting activities.