Secretary – Office of Transformation

Spring Independent School District•Houston, TX

6d•Onsite

About The Position

The Secretary – Office of Transformation provides clerical, administrative, and operational support to the Executive Directors and Directors within the Office of Transformation. This position plays a critical role in ensuring the smooth coordination of office functions that support school improvement, stakeholder engagement, and campus support initiatives across multiple departments. The ideal candidate demonstrates professionalism, strong organizational skills, and the ability to manage sensitive information with confidentiality and discretion. This role supports the daily operations of a fast-paced department, with duties ranging from scheduling and communication to preparing reports and coordinating documentation for compliance and district initiatives. All employees are expected to act with integrity, support organizational goals, communicate clearly and respectfully, champion the needs of students and staff, and drive continuous improvement.

Requirements

High school diploma or GED from an accredited institution
Minimum of three (3) years of administrative experience in a public school district, governmental agency, or comparable organization
Proficiency with office software (Google Workspace or Microsoft Office), spreadsheets, and document formatting
Strong organizational and time management skills, with the ability to meet multiple deadlines
Professional written and verbal communication skills
Strong interpersonal skills and the ability to work effectively with diverse individuals and teams
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work independently and as part of a collaborative team
Attention to detail and a commitment to high-quality work

Nice To Haves

Associate’s or Bachelor’s degree from an accredited college or university
Experience supporting multiple leaders or departments in a public school district or agency
Bilingual (Spanish/English)
Familiarity with school improvement, student services, or campus operations
Familiarity with school district operations, improvement planning, or compliance documentation

Responsibilities

Provide daily administrative support to Executive Directors and Directors within the Office of Transformation
Draft, proofread, and format letters, emails, memos, reports, and presentation materials
Maintain departmental calendars, coordinate meetings, and arrange logistics for training and site visits
Assist in preparing documentation for Targeted Improvement Plans (TIPs), Campus Improvement Plans (CIPs), and other school improvement initiatives
Maintain well-organized physical and digital filing systems, ensuring proper records management and retention
Track department deadlines and assist in submitting documentation to internal and external stakeholders
Support coordination of department purchases, requisitions, travel requests, and budget documentation
Prepare meeting agendas, take notes, and distribute minutes or follow-up actions as needed
Serve as a point of contact for staff, campus administrators, and department liaisons
Respond to or redirect inquiries regarding school improvement, campus support, or departmental processes
Support communication with campuses around deadlines, documentation requests, or scheduled visits
Assist with organizing data related to campus visits, stakeholder concerns, and support provided to campuses
Help compile and format reports related to performance monitoring, progress tracking, or TEA submissions
Support documentation and tracking of complaints, parent concerns, or grievance follow-ups, in collaboration with directors
Assist in the planning and execution of department events, learning sessions, and cross-departmental meetings
Perform other duties as assigned in support of the goals of the Office of Transformation