Secretary to Maintenance and Transportation

Alleghany County Public Schools•Covington, VA

7d•Onsite

About The Position

This position assists in the efficient and professional operation of the maintenance and transportation office. The role requires a candidate with proficient computer skills, excellent organizational and communication abilities, and a minimum of two years of secretarial experience.

Requirements

Formal education and/or experience required to fulfill responsibilities of the position.
Proficient skills in typing, word processing, file maintenance and computer skills.
Excellent organization, communication and interpersonal skills.

Nice To Haves

Two years of secretarial experience preferable.

Responsibilities

Receive incoming calls; take accurate messages and route to appropriate staff.
Receive and assist outside visitors, bus drivers and other employees.
Sort and route all incoming and outgoing mail.
Prepare purchase orders, receive goods or collect proof of receipt from person(s) actually receiving goods, and key invoices for payment.
Exhibit reliability by completing work as assigned and meeting projected time lines.
Order all parts and supplies for busses and school vehicles.
Prepare reports and other documents for the Director.
Receive and check monthly bus reports, compile data, and assist in the preparation of the annual transportation report.
Assist with the preparation of requests for bids.
Remain current in skills necessary for assignments, including technology.
Deal with problems and emergency situations in a reasonable and appropriate manner.
Create a pleasant and professional atmosphere.
Demonstrate sound decision making and judgment.
Perform other duties as assigned by the Director.