Secretary Specialist

Columbia County•Public Works (Road Department), FL

14d•Onsite

About The Position

This is advanced secretarial work in connection with the operation of an operating unit of the County government. Secretarial duties require considerable independence and knowledge of the overall operations and functions of the unit to which the employee is assigned.

Requirements

High school graduate or GED
two years’ experience in responsible secretarial work
one year’s experience in customer service and personnel work
Expert typing skills
strong organizational skills
Ability to communicate clearly and concisely both orally and in writing
Ability to prioritize and analyze data
Ability to meet multiple deadlines
Willingness to cross-train within the department
Ability to maintain confidential information
Ability to prepare information quickly from dictation, notes, or other types of communication
Ability to receive the public with poise, tact, patience, and courtesy
Ability to perform duties under stressful conditions created by the various personalities of the public
Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns
Ability to build a constructive team spirit where team members are committed to the goals and objectives of the team

Nice To Haves

or an equivalent combination of training and experience

Responsibilities

Performs advanced secretarial and clerical work
Answers telephone and personal requests for information
Take care of routine matters personally on the basis of knowledge of the details of the request
Writes routine correspondence, type letters, minutes and reports
Attends required meetings and takes minutes
Prepares agendas, keeps calendars and makes appointments for supervisor
Maintains files, logbooks, personnel records, purchase order records, worker’s compensation records, fleet, property and equipment, and general liability insurance records, and other office records
Assists the general public and employees with questions
Prepare routine reports, legal ads and notices for newspaper
Operates computer with multiple software programs for the input and retrieval of data and routine correspondence, typewriter, copy machine, adding machine, FAX machine, postage machine, etc.
The public and other employees are both direct beneficiaries of the services provided by this position; direct service to the general public in person and by telephone
Required to work during a local declared state of emergency