Principal Secretary

Uinta County School District Number One•Denver, WY

2d•Onsite

About The Position

The Uinta County School District# I District/Building Secretary provides office and clerical support to assist with the efficient operation of a school building or department. To accomplish these tasks, the Secretary works closely with the staff and administration.

Requirements

High School diploma or equivalent
Three (3) years of increasingly responsible secretarial or administrative assistant experience.
Knowledge of record-keeping techniques
Knowledge of office practices and procedures.
Knowledge of English grammar, spelling and punctuation
Knowledge of basic mathematics
Knowledge of UCSD#l policies and procedures
Skilled at effective verbal and written communication
Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Skilled in collaboration and decision-making, seeking consensus whenever possible
Skilled in conflict resolution
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint)
Ability to handle behavioral situations in a calm and effective manner
Ability to maintain accurate records and write reports and logs
Ability to "think outside the box"
Ability to analyze situations accurately and adopt an effective course of action
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to promote positive staff morale
Ability to organize multiple tasks and conflicting time constraints
Ability to engage in self-evaluation with regards to leadership, performance and professional growth
Ability to establish and maintain cooperative working relationships with others

Nice To Haves

college-level course work in business, secretarial science or related field

Responsibilities

Maintain Principal/Department Head calendar
Assist with a variety of projects
Serve as receptionist for building/department
Maintain building use calendar
Maintain policy manual
Responsible for prioritizing, coordinating and organizing all office activities.
Responsible for serving in the role of nurse. This will include but not limited to: Administering medications, Taking temperatures, General first aid, Assisting with possible broken bones and other forms of injury
Responsible for initiating actions and procedures which serve and advance the interests and workload of the building Principal/Department Head
Responsible for providing sound judgment on how to resolve questions, complaints or other issues
Responsible for checking in visitors into Verkada System. Be aware of surroundings.
Responsible for handling telephone calls, responding to questions and referring calls to appropriate party
Responsible for greeting and assisting visitors
Responsible for performing general clerical duties to support the smooth operation of a district building or department
Responsible for assisting other office secretaries as needed
Attend meetings for building Principal/Department Head
Responsible for maintaining confidential records and reports
Responsible for entering attendance for students into PowerSchool
Responsible for watching students' attendance to identify and address potential attendance issues.
Responsible for talking to parents regarding student attendance
Responsible for managing leave requests. This includes but is not limited to: Calling and setting up substitutes, Find available coverage when no substitutes are available, Complete the Time Management missed punches
Responsible for electronically managing the school, classroom or department budget
Responsible for posting all deposits
Responsible for receiving money from student activities and ensuring timely deposit in the bank
Responsible for updating fee accounts
Responsible for serving as the building/department purchasing officer. This includes but is not limited to: Initiate purchase orders, confirm pricing, and place orders, Submit purchase documentation to Central Office, Input requisitions into the Linq System and submit paperwork to Business Office, Receive orders, match packing lists, and track lost orders