Principal Secretary - Job #6086

Sierra Vista Unified School District•Carmichael, AZ

2d•Onsite

About The Position

Located in beautiful southeast Arizona, Sierra Vista Unified School District is seeking passionate, dedicated individuals to join our PreK-12 team! This role is part of an award-winning district with 5 outstanding schools, offering competitive salaries, incentives, paid holidays & leave, and exceptional employee benefits & resources. The district fosters a culture of caring and support, encouraging applicants to apply today and make a difference in students' lives.

Requirements

High School Diploma or equivalent
Working knowledge of computer word-processing and Microsoft Office applications, and Google.
Minimum of two years' experience in related area performing secretarial or general office work in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates the desired knowledge, skills and abilities
Ability to obtain a valid Arizona IVP Fingerprint Clearance Card
Ability to demonstrate leadership and organizational skills.
Strong internal and external communication skills, both oral and written.
Ability to follow written and/or oral instructions.
Ability to demonstrate interpersonal and problem-solving skills.
Ability to maintain accurate records and reports.
Ability to use computers for email communications, word processing, data management and other assigned tasks as related to the position.
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to interact cooperatively and courteously with staff, students, parents, and community.

Responsibilities

Assist the Principal/Site Administrator in daily oversight of office operations, aligned with procedures.
Delegate tasks to clerical office personnel.
Complete office and secretarial duties, including greeting visitors, answering inquiries, and providing general information relevant to the site.
Explain school programs and procedures.
Oversee the timekeeping/leave system process.
Process maintenance and purchase requisition orders.
Prepare capital and supply requests and other site purchases, maintain records of budgetary transactions, and prepare bank deposits.
Assist Principal/Site Administrator with budget planning and oversight.
Maintain calendar and schedule for the Principal/Site Administrator; arrange appointments, conferences, and interviews.
Prepare agendas, reports, and other resources for the Principal/Site Administrator, as requested.
Arrange travel, including field trips, hotel accommodations, and district vehicle use.
Handle student referrals to include dissemination to appropriate people.
Obtain and organize pertinent data in usable form, as needed.
Process incoming correspondence and mail, compose correspondence independently, and type material from rough drafts.
Maintain confidential records and files.
Provide pertinent site information for new and substitute staff.
Issue keys to staff and maintain inventory of building keys.
Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.
Understand and maintain students' and parents' rights to confidentiality and not violate those rights; nor discuss students in inappropriate places or with anyone not in direct contact with such individual students.
Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality.
Perform all duties in accordance with Federal and State laws, district procedures, and Board policies; including mandatory reporting procedures.