Secretary (Office Automation)

Defense Commissary Agency • Yuma, AZ

1d • Onsite

About The Position

This position is located at a commissary store within the Defense Commissary Agency (DeCA) system. At the full performance level, the primary purpose of this position is to perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store. This vacancy may be filled at the GS-05 level as a developmental position. Work assignments are progressively complex and intended to broaden your skills and provide you with practical experience to prepare you to perform at the target grade level. At the target grade level, the major duties are: Maintains organized filing systems and keeps commissary records updated and accessible. Coordinates with various departments to collect information needed for reports and routine management updates. Produces documents, reports, and other administrative materials using standard office software and automation tools. Serves as the commissary's main point of contact for personnel matters, ensuring paperwork and actions are processed correctly through the servicing human resources office. Manages the tracking, procurement, distribution, and disposal of supplies and equipment necessary for commissary operations. This position offers promotion potential to a higher grade. To prepare you for the higher grade, work assignments will be progressively more complex. After meeting all qualifications and requirements for the next grade level and with your supervisor's recommendation, you may be promoted without further competition. However, promotion is neither guaranteed nor automatic.

Requirements

• Be a U.S. citizen or national.
• Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship.
• If selected, proof of citizenship is required.
• Meet minimum age requirement.
• Males born after 12-31-1959 must be registered with or exempt from Selective Service.
• Appointment is subject to a favorable suitability or fitness outcome, as determined by a completed background investigation.
• New federal employees will be fingerprinted.
• Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
• May be subject to a probationary/trial period.
• Direct deposit of pay is required.
• Meet the physical requirements identified in the Qualifications section.
• At the GS-5 grade level, one (1) year of specialized experience equivalent to at least the GS-4 grade level. Examples include: Assisting with timekeeping and payroll support duties, including checking basic entries for accuracy. Completing routine personnel and payroll forms and ensuring all required supporting documents are included. Preparing drafts of reports and general correspondence using standard office software such as word processors, spreadsheets, and email programs. Assisting with basic supply and inventory tasks, including maintaining simple logs and updating records for routine items.
• At the GS-6 grade level, one (1) year of specialized experience equivalent to at least the GS-5 grade level. Examples include: Processing and coordinating personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives. Investigating and troubleshooting complex personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures. Preparing and assembling detailed reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools. Independently managing a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

Nice To Haves

• Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire.
• We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

• Maintains organized filing systems and keeps commissary records updated and accessible.
• Coordinates with various departments to collect information needed for reports and routine management updates.
• Produces documents, reports, and other administrative materials using standard office software and automation tools.
• Serves as the commissary's main point of contact for personnel matters, ensuring paperwork and actions are processed correctly through the servicing human resources office.
• Manages the tracking, procurement, distribution, and disposal of supplies and equipment necessary for commissary operations.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Learn more about federal benefits.
• Review our benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED