Secretary (Office Automation)

Defense Commissary Agency • Yuma, AZ

1d • Onsite

About The Position

The Secretary performs secretarial, administrative, general clerical, and typing (office automation) duties and other responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store. Specific assignments vary by individual store and store management requirements. This position offers promotion potential to a higher grade. To prepare you for the higher grade, work assignments will be progressively more complex. After meeting all qualifications and requirements for the next grade level and with your supervisor's recommendation, you may be promoted without further competition. However, promotion is neither guaranteed nor automatic.

Requirements

• Be a U.S. citizen or national.
• Meet minimum age requirement.
• Males born after 12-31-1959 must be registered with or exempt from Selective Service.
• May be subject to successful verification of identity and employment eligibility through E-Verify.
• May be subject to a suitability or fitness determination, as required.
• New federal employees will be fingerprinted.
• Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
• May be subject to a probationary/trial period.
• Direct deposit of pay is required.
• Meet the physical requirements identified in the Qualifications section.
• Works an irregular schedule to include nights, weekends, and holidays.
• Typing proficiency required.
• For GS-05: You must have 52 weeks of Federal service at or equivalent to GS-04.
• For GS-06 You must have 52 Weeks of Federal service at or equivalent to GS-05.
• Time after competitive appointment. Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a non-temporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority.
• For GS-05: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university.
• For GS-06: There is no education substitution at this level.
• Your resume must reflect that you are either Part-Time with the number of hours listed, Full Time, or 40 hours per week as your work schedule.

Nice To Haves

• Assisting with timekeeping and payroll support duties, including checking basic entries for accuracy.
• Completing routine personnel and payroll forms and ensuring all required supporting documents are included.
• Preparing drafts of reports and general correspondence using standard office software such as word processors, spreadsheets, and email programs.
• Assisting with basic supply and inventory tasks, including maintaining simple logs and updating records for routine items.
• Processing and coordinating personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigating and troubleshooting complex personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Preparing and assembling detailed reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools.
• Independently managing a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

Responsibilities

• Maintains organized filing systems and keeps commissary records updated and accessible.
• Coordinates with various departments to collect information needed for reports and routine management updates.
• Produces documents, reports, and other administrative materials using standard office software and automation tools.
• Serves as the commissary's main point of contact for personnel matters, ensuring paperwork and actions are processed correctly through the servicing human resources office.
• Manages the tracking, procurement, distribution, and disposal of supplies and equipment necessary for commissary operations.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree