Office Secretary

Technique Roofing•Helena, OH

3d•$50,000 - $60,000•Onsite

About The Position

The Office Secretary serves as the administrative backbone of the Technique Roofing Systems office in Helena, OH. This is a new role created to support our growth, covering accounts receivable and collections, contractor registrations, permit pulling, accounts payable, and interview coordination. The ideal candidate is highly organized, comfortable juggling multiple deadlines, and eager to take ownership of the office. The role can be tailored to the strengths of the right person. Roofing knowledge is helpful but not required.

Requirements

2+ years of experience in an administrative, secretarial, or office support role
Experience with accounts receivable, collections, or accounts payable
Strong organizational and multitasking skills with the ability to manage deadlines
Excellent written and verbal communication and customer service skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office (Excel, Outlook, Word)

Nice To Haves

Experience with Sage Intacct
Experience pulling permits or managing contractor registrations
Background in construction, roofing, or the trades
Experience working in a paperless office environment
Bilingual (English/Spanish) a plus

Responsibilities

Complete and renew contractor registrations and licenses across cities, counties, and states
Track registration and license expiration dates to keep the company in good standing
Maintain insurance certificates, bonds, and compliance documents for bids and projects
Respond to customer and general contractor requests for compliance paperwork
Prepare and submit permit applications for roofing projects
Coordinate with Project Managers to gather project details and required documents
Track permit status through approval, inspection, and closeout
Keep organized digital records of all permits by project
Reach out to customers by phone and email to follow up on open and past due invoices
Track aging reports and keep collection notes current in Sage Intacct
Post customer payments and reconcile accounts accurately
Work with Project Managers to resolve billing questions and disputes quickly
Enter and process vendor invoices, matching them to purchase orders and receipts
Code invoices to the correct jobs and accounts in Sage Intacct
Assist with weekly payment runs and resolve vendor billing questions
Support month end close and reconciliations as needed
Answer phones, greet visitors, and route calls and requests to the right team member
Keep CenterPoint up to date with accurate job, customer, and vendor data (training provided)
Collect interview paperwork and help schedule candidate interviews
Order office supplies and support leadership and Project Managers with scheduling, data entry, and other administrative tasks as needed