Office Secretary III

State of Maryland•Howard, MD

1d•Onsite

About The Position

Maryland Department of Labor is currently accepting applications from qualified candidates for an Office Secretary III within the Division of Workforce Development and Adult Learning. As a member of team Labor, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. The primary purpose of the Office Secretary III is to serve as the central administrative hub of the school, ensuring seamless, accurate, and professional daily operations. This role is essential in managing critical student lifecycle data, including developing and maintaining comprehensive files on student transfers, referrals, promotions, removals, academic records, and graduations. By continuously updating the school database, the Office Secretary ensures the high level of accuracy required for critical monthly reporting. As the primary point of contact for the institution, the position demands exceptional professionalism, tact, and discretion. The Office Secretary efficiently receives visitors and handles incoming telephone calls, exercising sound judgment and courtesy to manage sensitive information, answer routine inquiries, and accurately convey messages to staff. Additionally, the role is responsible for the timely preparation and dissemination of daily information regarding student schedule adjustments, status updates, and location changes. Supporting the administrative leadership team is another core function of this role. The Office Secretary prepares, drafts, and reviews official correspondence for the final signature of the Principal or Teacher Supervisor, while maintaining the capability to compose and type important documents independently when required. Furthermore, the position oversees essential administrative workflows, which include collecting, examining, and verifying statistical data for reports, as well as managing requisition forms and monthly materials to support a well-organized school environment.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years performing secretarial or clerical work involving typing duties.

Nice To Haves

One (1) year of experience working with incarcerated individuals.
Three (3) years of experience using Microsoft Office programs. (Excel, Word, etc.)
Three (3) years of experience working in an office environment.

Responsibilities

Develop and maintain files on student HSD/GED verifications, intake data, student registration, student transfers, referrals, promotions, removals, records, and graduations.
Update records on school database for monthly report accuracy.
Receive telephone calls and visitors, exercising good judgment, courtesy tact and discretion in handling information, answering routine inquiries, and conveying messages to staff when required.
Prepare and disseminate daily student information on location changes and status as well as schedules.
Prepare correspondence for the review and signature of the Principal/Teacher Supervisor, compose and type important correspondence when neccessary.
Collect, examine, verify and maintain statistical data used in reports.
Draft and type requisition forms, monthly reports, and other material.