Secretary III

Bering Straits Native Corp•Honolulu, HI

1d•Onsite

About The Position

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Requirements

Associate degree in Business Administration, Accounting, Finance, or a related field (or equivalent experience)
Minimum of two (2) years of relevant experience in administrative support, accounting, project coordination, or government contract support
Alternatively: High school diploma or GED with five (5) years of administrative/secretarial experience, or Three (3) years of experience with an associate’s degree or higher
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Typing speed of at least 45 words per minute
Excellent written, verbal, and interpersonal communication skills
High degree of confidentiality and professionalism
Ability to work independently, including in remote environments
Valid driver’s license
Ability to pass pre-employment background check and drug screening
Ability to obtain and maintain a Top Secret/SCI security clearance
Ability to obtain and maintain the Facility Management course
Must be a U.S. Citizen

Nice To Haves

None

Responsibilities

Assist with Coordination and scheduling of kick off meetings associated with service work and subcontract activities in support of the Service Order Manager
Assist with Preparation and distribution of schedules and updates to stakeholders
Facilitate submission of required vendor and subcontractor deliverables, including but not limited to: Visitor requests, Vehicle requests, Project schedules, Meeting agendas, Contract closeout documentation
Conduct market research as requested
Develop, document, and distribute meeting agendas and minutes
Assist with Maintaining vendor and subcontractor databases and documentation
Handle incoming calls, visitors, and general inquiries, directing them as appropriate
Compose, format, and distribute correspondence, reports, spreadsheets, and presentations
Maintain calendars, schedules, and appointments
Process incoming and outgoing mail and communications
Maintain department files, records, and documentation systems
Monitor and replenish office supplies; assist with inventory management
Perform general office maintenance, including workspace organization
Input, track, and extract data from company and customer databases
Prepare reports to support operational and contractual requirements
Track administrative processes, communications, and performance metrics
Support all departments and management personnel as needed
Operate Government or company vehicles/equipment, if required
Ensure compliance with safety policies and standard operating procedures
Always maintain a professional appearance and demeanor
Work collaboratively with employees, customers, and stakeholders
Demonstrate strong organizational, multitasking, and problem-solving skills
Work independently and meet established deadlines
Communicate effectively and keep management informed of issues or developments