Secretary III

CBRE Government & Defense Services•El Paso, TX

1d•Onsite

About The Position

This role involves managing and coordinating administrative tasks for senior staff, ensuring smooth office operations, and supporting various departments. The position requires strong organizational and communication skills, proficiency in office software, and the ability to handle confidential information with discretion. The Secretary III will be responsible for calendar management, document preparation, handling inquiries, maintaining records, and assisting with office events and logistics.

Requirements

High School Diploma or equivalent
3 years of experience working in an office or corporate environment.
Strong organizational skills to manage multiple schedules and prioritize tasks efficiently, ensuring deadlines are met.
Excellent communication skills are essential for drafting clear correspondence and interacting professionally with internal and external stakeholders.
Proficiency in Microsoft Office and other software tools to prepare reports, presentations, and maintain accurate records seamlessly.
Meticulous attention to detail, critical when handling confidential documents and managing data to support business operations.
Interpersonal skills to facilitate effective collaboration across departments, contributing to a cohesive and productive work environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills with the ability to multitask effectively.
Excellent written and verbal communication skills.
Familiarity with office management software and database systems.
Ability to handle confidential information with discretion and professionalism.

Nice To Haves

Associate degree with Related Concentration

Responsibilities

Manage and coordinate calendars, appointments, and meetings for senior staff members.
Prepare, review, and distribute correspondence, reports, and other documents with a high degree of accuracy.
Handle incoming calls, emails, and inquiries, directing them appropriately and responding when necessary.
Maintain confidential files and records, ensuring data integrity and compliance with company policies.
Maintains regular and reliable attendance; prepares and produces payroll, and mileage payments.
Assist in organizing company events, travel arrangements, and other logistical tasks as required.
Collaborate with various departments to facilitate communication and project coordination.
Perform general office duties such as ordering supplies, managing office equipment, and maintaining a professional work environment.
Proofreads and edits documents for correct spelling, grammar and format.
Coordinates routine office management responsibilities independently with minimal direction from a supervisor.
Checks or reconciles records and documents for completeness, clerical and mathematical accuracy, and processes for further action.
Operates common office equipment incidental to secretarial assignments such as copiers, faxes, scanners.
Processes various payment documents and enters the financial system.
Acts as a receptionist, greeting visitors, answering and responding to general inquiries, or directing visitors to the appropriate personnel.
Maintains manuals and updates resource materials.