Secretary, Finance 11-month

Polk County Public Schools•Lakeland, FL

About The Position

Under supervision, the Secretary, Finance performs duties related to a building’s financial operations. The position maintains the building budget and student activity accounts in accordance with school district finance office guidelines, coordinates and monitors financial information including deposits and expenditures, and provides information or direction as requested by building administrators. The role performs detailed clerical and recordkeeping work, including entering financial data, assisting with research and financial reports, and maintaining records of computer and technology incidents. It also collects and processes fees and payments for building programs and events, prepares deposit receipts and invoices, and handles related refunds and paperwork. The position helps maintain professional expertise by attending training, district in-services, and staff meetings, and assisting with special projects as appropriate. Other duties may be assigned.

Requirements

Graduation from an accredited high school or completion of a GED.
Clerical and secretarial office experience, or an equivalent combination of training and experience.
Knowledge of school operations and programs.
Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
Knowledge of bookkeeping procedures.
Ability to exercise independent judgment.
Ability to deal effectively and courteously with students, school personnel, and the general public.
Ability to type at a prescribed rate of speed.

Nice To Haves

Bilingual/biliterate.

Responsibilities

Enter financial data into hard-copy records or District computer files and records.
Assist in compiling and researching information and revising or modifying financial reports.
Maintain records for computer and technology incidents.
Secure the main office daily, including turning off equipment, securing money, and securing windows and doors.
Collect fees and money for program and building events.
Process yearbook orders.
Prepare deposit receipts for the district office.
Prepare invoices for overdue materials.
Collect and process payments for registration fees, parking passes, activity passes, and yearbooks.
Collect and process payments, refunds, and paperwork for computer and technology distribution and maintenance and parking passes.
Collect and process payments for various building departments.
Attend training sessions, district in-services, and staff meetings.
Assist with special projects as appropriate.
Perform other duties as assigned.