12-month Finance Assistant

New Mexico Immigrant Law Center • Albuquerque, NM

1d

About The Position

The Finance Assistant supports day-to-day finance operations for a growing nonprofit organization. The role manages core accounts payable and accounts receivable functions, supports cash management, maintains accurate financial records, and assists with month-end processes and special projects. It helps ensure timely and accurate payment processing, proper documentation, strong internal controls, and responsive service to vendors and staff.

The position processes invoices and payments, supports cash receipts and monthly invoicing, maintains vendor and financial records, and handles employee reimbursements and credit card documentation. It also assists finance leadership with month-end close, reconciliations, administrative responsibilities, and process improvements. The stated term is 12 months.

Requirements

• High school diploma or equivalent.
• Two or more years of accounts payable, accounts receivable, bookkeeping, or general accounting support experience.
• Strong attention to detail, accuracy, and follow-through in data entry, invoice processing, filing, and recordkeeping.
• Strong organizational and time-management skills, with the ability to manage recurring deadlines and a high volume of transactions.
• Working knowledge of accounting software and Microsoft Excel, including sorting, filtering, and basic spreadsheet work.
• Knowledge of basic accounting principles, accounts payable and receivable processes, cash receipts, and 1099 tracking.
• Strong communication and customer service skills, with the ability to work collaboratively across departments and with external vendors.
• Bilingual English and Spanish.

Nice To Haves

• Associate degree in Accounting, Business, or a related field.
• Experience in a nonprofit, grant-funded, or mission-driven environment.
• Experience in nonprofit accounting, fund accounting, or coding expenses across multiple grants, programs, or departments.
• Experience with credit card reconciliation, reimbursements, online payments, and ACH processing.
• Self-starter who works well independently and in a collaborative environment.
• Commitment to immigrant rights, social justice, and the organization's internal values.

Responsibilities

• Process vendor invoices by verifying coding, supporting documentation, receipt of goods or services, and approvals before entry into the accounting system.
• Support invoice entry, batch summary balancing, approval submission, verification, posting, and maintenance of complete electronic and physical accounts payable files.
• Execute weekly check runs, online payments, and ACH payments, and maintain payment schedules as needed.
• Review deposits, post cash receipts, support daily deposit documentation, and maintain backup for monthly invoicing and other accounts receivable activity.
• Maintain open and paid vendor files, vendor master records, W-9 documentation, and 1099 information for new and existing vendors.
• Research past-due balances, vendor statements, duplicate payments, payment complaints, and other discrepancies, and follow through to resolution.
• Organize vendor invoices and related documentation for contract billing, reconciliations, audits, and funder compliance.
• Coordinate with internal teams to ensure donations, reimbursements, purchasing activity, and other financial transactions have appropriate supporting documentation and are coded correctly.
• Process employee reimbursements, including mileage, travel, and business expenses, for policy compliance, approvals, documentation, and correct coding.
• Prepare spreadsheets and support reconciliation of organizational credit card transactions, obtaining missing receipts and ensuring allowable business purpose and grant compliance where applicable.
• Educate staff on expense procedures, reimbursement requirements, check requests, and documentation standards.
• Assist finance leadership with month-end close tasks, unpaid invoice tracking, balance sheet reconciliation support, and administrative responsibilities.
• Maintain financial binders, cash control records, filing systems, and other finance documentation.
• Assist with special projects, process improvements, and workflow updates that strengthen efficiency and internal controls.
• Respond to vendor and staff questions regarding payment status, account information, and finance procedures.
• Perform other duties as assigned.

Benefits

• Health insurance covered at 100% for the employee and qualifying family members, including health, vision, and dental plans.
• Access to a 401K plan and discretionary employer match up to 10% of base salary, determined each fiscal year based on funding projections.
• Optional Flexible Spending Account for pre-tax medical and/or dependent care funds.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED