12-month Finance Assistant

New Mexico Immigrant Law Center • Albuquerque, NM

2d

About The Position

The Finance Assistant supports day-to-day finance operations for a growing nonprofit organization. The role manages core accounts payable and accounts receivable functions, supports cash management, maintains accurate financial records, and assists with month-end processes and special projects. It helps ensure timely and accurate payment processing, proper documentation, strong internal controls, and responsive service to vendors and staff.

Requirements

• High school diploma or equivalent.
• Two or more years of accounts payable, accounts receivable, bookkeeping, or general accounting support experience.
• Strong attention to detail, accuracy, and follow-through in data entry, invoice processing, filing, and recordkeeping.
• Strong organizational and time-management skills, with the ability to manage recurring deadlines and a high volume of transactions.
• Working knowledge of accounting software and Microsoft Excel, including sorting, filtering, and basic spreadsheet work.
• Knowledge of basic accounting principles, accounts payable and receivable processes, cash receipts, and 1099 tracking.
• Strong communication and customer service skills, with the ability to work collaboratively across departments and with external vendors.
• Bilingual English and Spanish.

Nice To Haves

• Associate degree in Accounting, Business, or a related field.
• Experience in a nonprofit, grant-funded, or mission-driven environment.
• Experience in nonprofit accounting, fund accounting, or coding expenses across multiple grants, programs, or departments.
• Experience with credit card reconciliation, reimbursements, online payments, and ACH processing.
• Ability to work independently as a self-starter and collaboratively.
• Commitment to immigrant rights, social justice, and the organization’s internal values.

Responsibilities

• Process vendor invoices by verifying coding, supporting documentation, receipt of goods or services, and required approvals before entry into the accounting system.
• Support invoice entry, batch summary balancing, submission for approval, verification, posting, and maintenance of complete electronic and physical accounts payable files.
• Execute weekly check runs, online payments, and ACH payments, and maintain payment schedules as needed.
• Review deposits, post cash receipts, support daily deposit documentation, and maintain backup for monthly invoicing and other accounts receivable activity.
• Maintain open and paid vendor files, vendor master records, W-9 documentation, and 1099 information for new and existing vendors.
• Research past-due balances, vendor statements, duplicate payments, payment complaints, and other discrepancies, and follow through to resolution.
• Organize vendor invoices and related documentation for contract billing, reconciliations, audits, and funder compliance.
• Coordinate with internal teams to ensure donations, reimbursements, purchasing activity, and other financial transactions have appropriate backup and are coded correctly.
• Process employee reimbursements, including mileage, travel, and business expenses, for policy compliance, approvals, documentation, and correct coding.
• Prepare spreadsheets and support reconciliation of organizational credit card transactions, including obtaining missing receipts and confirming allowable business purpose and grant compliance where applicable.
• Educate staff on expense procedures, reimbursement requirements, check requests, and documentation standards.
• Assist finance leadership with month-end close tasks, unpaid invoice tracking, balance sheet reconciliation support, and administrative responsibilities.
• Maintain financial binders, cash control records, filing systems, and other finance documentation.
• Assist with special projects, process improvements, and workflow updates that strengthen efficiency and internal controls.
• Respond to vendor and staff questions regarding payment status, account information, and finance procedures.
• Perform other duties as assigned.

Benefits

• Health insurance covered at 100% for the employee and qualifying family members, including health, vision, and dental plans.
• Access to a 401K plan with a discretionary employer match of up to 10% of base salary, determined each fiscal year based on funding projections.
• Optional Flexible Spending Account for pre-tax medical and/or dependent care funds.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED