Secretary, Finance 11-month

Polk County Public Schools•Crystal Lake, IL

About The Position

Under supervision, the Secretary, Finance performs duties related to a building’s financial operations. The role maintains the building budget and student activity accounts in accordance with school district finance office guidelines, coordinates and monitors financial information including deposits and expenditures, and provides information or direction as requested by assigned building administrators. The position performs detailed clerical and recordkeeping tasks requiring accuracy and adherence to prescribed procedures. It enters financial data into paper or District computer records, assists with compiling and researching information and revising financial reports, maintains records of computer and technology incidents, and secures the main office and its equipment and funds at the end of the day. The role also collects and processes fees and payments for building programs and events, prepares deposit receipts and invoices, and processes related refunds and paperwork. The employee attends training, district in-services, or staff meetings and may assist with special projects. Other duties may be assigned.

Requirements

Graduation from an accredited high school or completion of a GED.
Clerical and secretarial office experience, or an equivalent combination of training and experience.
Knowledge of school operations and programs.
Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
Knowledge of bookkeeping procedures.
Ability to exercise independent judgment.
Ability to deal effectively and courteously with students, school personnel, and the general public.
Ability to type at a prescribed rate of speed.

Nice To Haves

Bilingual/biliterate skills are preferred.

Responsibilities

Maintain building budgets and student activity accounts according to district finance office guidelines.
Coordinate and monitor financial information, including deposits and expenditures.
Provide information or direction as requested by assigned building administrators.
Enter financial data into paper records or District computer records.
Assist with compiling and researching information and revising or modifying financial reports.
Maintain records of computer and technology incidents.
Secure the main office daily, including turning off equipment and securing money, windows, and doors.
Collect fees and money for building programs and events.
Process yearbook orders.
Prepare deposit receipts for the district office.
Prepare invoices for overdue materials.
Collect and process payments for registration fees, parking passes, activity passes, and yearbooks.
Collect and process payments, refunds, and paperwork for computer and technology distribution and maintenance and for parking passes.
Collect and process payments for various building departments.
Attend training sessions, district in-services, or staff meetings.
Assist with special projects as appropriate.
Perform other duties as assigned.