OneBeat Seasonal Event Operations Assistant

Varsity Brands•Ocean Township, NJ

10d•Onsite

About The Position

The Seasonal Event Operations Assistant supports the day-to-day functions of the Operations Team zone of the OneBeat warehouse. The role assists with preparing printed materials, tracking inventory, and organizing the warehouse so event assets are prepared and distributed on time. Success requires attention to detail, reliability, and the ability to work in a fast-paced seasonal workflow. The position works with the Operations Team and the Production, Merch, and Awards Departments, and reports directly to the VP of Operations and the Warehouse and Print Operations Team Lead. This is an onsite, seasonal part-time position in Ocean Township, New Jersey, scheduled for about 25 hours per week, Wednesday through Friday. The work is primarily in-office, with flexibility for occasional extended hours during peak event seasons. The targeted start date is January 4, and the end date is July 15. Pay is $18 per hour.

Requirements

Ability to safely lift and move boxes weighing up to 40 pounds and remain on one's feet for extended periods.
Comfort working in office and warehouse settings, including periods of physical activity and movement.
Excellent attention to detail and commitment to the accuracy and quality of event materials.
Strong organizational and time-management skills, including the ability to balance multiple priorities in a fast-paced environment.
General computer literacy and comfort using printers, labelers, and warehouse equipment.
Proficiency in Microsoft Office 365, especially Excel, Outlook, and Teams.
Strong written and verbal communication skills.

Nice To Haves

Experience with Asana or other project management tools.

Responsibilities

Digitally format and prepare weekly event programs and printed materials for scheduled events, ensuring accuracy, consistency, and timely completion.
Use Microsoft Word Mail Merge and related tools to generate personalized event documents.
Operate and maintain in-house print equipment and ensure printers are functioning.
Restock and maintain roadcases with printed materials and check-in supplies each week.
Support coordination with print vendors for cutting, binding, or related print work.
Organize, label, and pack printed event materials for shipment to each event.
Track inventory of printed materials and supplies and communicate low stock.
Maintain clean, organized, and efficient print and warehouse workspaces.
Prioritize multiple projects, adapt to last-minute changes, and meet tight deadlines.
Support special projects and other operational duties as assigned.