Seasonal Agribusiness Assistant

The Florida State Fair Authority•Tampa, FL

7d•Onsite

About The Position

The Seasonal Agribusiness Assistant provides administrative, clerical, and operational support to the Agribusiness Director, Agribusiness Coordinator, and other department staff. The role helps plan, coordinate, and carry out Agribusiness programs and activities leading up to and during the annual Florida State Fair. It calls for strong organization, attention to detail, flexibility, and the ability to manage multiple responsibilities in a fast-paced, deadline-driven environment. The position starts at 20–25 hours per week, with hours gradually increasing as the Fair approaches. The employee must be available to work all 12 days of the 2027 Florida State Fair, February 4–15, 2027. The role requires flexible hours, including evenings, weekends, and holidays, particularly during Fair preparation and operation.

Requirements

High school graduate or equivalent.
Background in agriculture and accounting/bookkeeping.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Excellent verbal and written communication skills.
Strong customer service and interpersonal skills.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Ability to learn and effectively use event management, registration, and ticketing software systems.
Ability to learn software systems such as Paylocity, ShoWorks, Formster, and Momentus.
Ability to work independently and effectively as part of a team.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to adapt to changing priorities and operational needs.
Must be available to work all 12 days of the 2027 Florida State Fair, February 4–15, 2027.
Must be available for flexible hours, including evenings, weekends, and holidays, especially during Fair preparation and operation.
Ability to sit, stand, walk, and move throughout Fairgrounds facilities for extended periods.
Ability to lift and carry materials weighing up to 25 pounds occasionally.
Ability to work in indoor and outdoor environments during varying weather conditions.

Nice To Haves

Some experience in 4-H or FFA.
Basic accounting, bookkeeping, and recordkeeping skills.

Responsibilities

Assist the Agribusiness Director and Coordinators with Fair programs, projects, and daily departmental operations.
Coordinate with the Agribusiness Director and Champion of Champions Coordinator on Educational Showcase Field Trips.
Process and track admissions, tickets, payments, and other Agribusiness program transactions.
Support the Champion of Champions Coordinator with Champion Youth points by reviewing, verifying, processing, and maintaining records and completing related program requirements.
Assist with Record Books by processing submissions, tracking records, copying animal inventory pages for staff, and preparing books for judging.
Process incoming and outgoing departmental mail.
Provide backup receptionist support by answering phones, greeting visitors, responding to general inquiries, and directing questions to appropriate staff.
Assist with the AG Mechanics, Barn Quilt, and Hay Bale Decorating contests.
Provide administrative support, including correspondence, data entry, filing, document preparation, copying, scanning, and maintaining accurate departmental records.
Provide customer service and program information to exhibitors, youth participants, parents, educators, volunteers, and the public.
Prepare and organize departmental materials, supplies, signage, and displays before and during the Fair, including hanging educational posters.
Provide on-site administrative and operational support during the Fair, including assisting with program activities, answering questions, and supporting departmental staff.
Organize and coordinate Foundation T-shirt sales, maintain inventory, process payments, and document transactions for accounting.
Serve as the primary departmental contact for the Volunteer Coordinator regarding Agribusiness volunteers, including barn help and other assignments.
Assist the Banquet Coordinator with meal functions and related activities.
Support event setup, execution, and breakdown before, during, and after the Fair.
Maintain confidentiality and use sound judgment when handling exhibitor information, financial records, and departmental documents.
Perform other duties and responsibilities as assigned.