School Operations Associate

Independence Preparatory Academy•Fairfield, AL

9h•$29,691 - $34,464•Onsite

About The Position

Independence Preparatory Academy is seeking a School Operations Associate for the 2026–2027 school year. The associate will maintain the front office and serve as a welcoming, professional, and efficient point of contact for scholars, families, staff, and visitors. The role supports smooth daily school operations through organization, scheduling, administrative coordination, communication systems, scholar records, registration, and operational documentation. The position also provides direct administrative support to the Founder and Executive Director, including calendar and appointment management, meeting logistics, communication support, document organization, and coordination of operational tasks. The successful candidate will help maintain a school environment aligned with iPrep’s mission and culture, handle records and interactions with confidentiality and professionalism, and support school events, meetings, and operational projects as needed. Independence Preparatory Academy is a new, academically challenging, highly structured, and joyful K–8 school in Fairfield, Alabama. It opened in August 2025 with 60 students in kindergarten through second grade and plans to grow to a capacity of 485 students in kindergarten through eighth grade. The school emphasizes rigorous academics, high-quality instruction, character development, student agency, purpose, tenacity, mastery-based grading, collaboration, and holistic measures of success.

Requirements

A minimum of two years of college coursework or an Associate’s degree.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities with professionalism, urgency, and attention to detail.

Nice To Haves

One to two years of experience as an administrative assistant, office coordinator, receptionist, or in a similar role.
Proficiency with Google Workspace and basic office technology systems.

Responsibilities

Maintain the front office and serve as the primary point of contact for visitors, families, and phone inquiries.
Support daily school operations through organization, scheduling, and administrative coordination.
Provide direct administrative support to the Founder and Executive Director.
Manage calendars, appointments, meeting logistics, and document organization.
Support communication systems, including email correspondence, family communication, and internal coordination.
Assist with scholar records, registration processes, and operational documentation as assigned.
Maintain confidentiality and professionalism in interactions and records.
Help ensure the school environment is welcoming, organized, and aligned with iPrep’s mission and culture.
Support school events, meetings, and operational projects as needed.