SCHOOL BUSINESS COORDINATOR

State of careers Rhode Island

22d

About The Position

The School Business Administrator at William M. Davies, Jr. Career & Technical High School supports the Assistant Director of Finance and Infrastructure in managing the school’s financial and business operations. The role supports budget preparation across state, local, categorical, capital, and grant funding sources; prepares financial summaries and budget updates; supervises the business office; and oversees purchasing, accounting, payroll, grant reporting, student meal program claims, student activity funds, insurance applications, records retention, and travel expense processes. This is a 12-month school-year position.

Requirements

Must hold or be eligible for Rhode Island School Business Administrator certification.
Demonstrated knowledge of school budgeting, purchasing and procurement, salary and benefits costing, and preparation of varied financial reports.
Proficiency in Microsoft Office Suite, the Internet, Google Docs, and Gmail.
Proficiency in, or ability to become proficient in, Accelegrants and ERP/Workday.

Responsibilities

Support the Assistant Director with budget preparation for state, local, categorical, capital, and grant funding sources.
Prepare financial data summaries for budget status updates and projections on quarterly, annual, intermittent, or requested schedules.
Supervise the main office/central office business office.
Process purchase requisitions needed to generate purchase orders.
Determine expenditure coding for financial transactions to ensure accurate recording by funding source, line item, and department.
Prepare adjusting journal entries for accurate general ledger recording of financial transactions.
Oversee federal entitlement grant applications and support grant financial reporting for Title I, Title II, IDEA, Title IV, Perkins, categorical, and other grants.
Supervise and support payroll preparation for biweekly wages, stipends, clubs, extracurricular activities, and other wage types.
Generate the required Uniform Chart of Accounts reporting file.
Fulfill the R.I.D.E. School Food Director role and prepare federal reimbursement claims for student meal programs, including National School Breakfast, Lunch, and Child and Adult Care Food Program.
Oversee the Student Activities Fund, ensuring deposits and expenditures are properly recorded and monthly bank reconciliations are performed.
Prepare annual applications to maintain and renew school insurance coverage, including obtaining a Student Accident Insurance carrier.
Coordinate annual records retention processes in accordance with Rhode Island records retention policies.
Supervise the creation of spend authorizations and travel expense reports.
Perform other related duties as assigned.