School-Age Childcare Multi-Site Director - Before & After School

HEALTHY KIDS PROGRAMS • Seneca Falls, NY

4d • Onsite

About The Position

The Multi-Site Director oversees the day-to-day operation of a defined group of school-based before- and after-school childcare sites. The role involves regularly visiting locations, supporting teachers and Site Directors, ensuring programs run effectively, and building dependable relationships with school building staff. The position covers AJ Smith Elementary School in Union Springs, Romulus Elementary School in Romulus, Lafayette Intermediate School in Waterloo, and Skoi Yase Primary School in Waterloo, New York. Regular travel between program sites is required. The morning program runs from 6:30 AM to 8:45 AM, and the afternoon program runs from 2:30 PM to 6:00 PM. The position is part-time, non-exempt, and pays $20.00 per hour, with payday every other Friday.

The director recruits, interviews, hires, onboards, schedules, coaches, and supports staff across the assigned locations. They manage daily coverage, substitutes, timecards, payroll costs, and scheduling efficiency while maintaining staff-to-child ratios. They monitor enrollment and program quality, support families, and participate in enrollment events and community outreach as needed. They also ensure sites maintain state licensing and accurate records, staff training and credentials remain current, and compliance issues are addressed promptly.

The director serves as the primary day-to-day contact for school building leadership, including principals and office staff. They coordinate logistics and schedules, communicate program updates, resolve building-level concerns, and escalate district-level matters to an Area Director or Regional Director. Candidates must meet one of the listed education and experience pathways, have some experience managing or mentoring staff, and pass a full background check including fingerprinting and reference checks.

Requirements

• Meet one of the following education and experience pathways: an associate degree in Child Development, Elementary Education, Physical Education, Recreation, or a related field, plus two years working with children under 13, including at least one year in a supervisory role.
• Alternatively, have two years of college with 18 credits in a related field, plus two years working with children under 13, including at least one year in a supervisory role.
• Alternatively, hold a New York State Children’s Program Administrator Credential plus two years of relevant experience.
• Alternatively, hold a School-Age Child Care Credential or equivalent office-recognized credential plus two years of relevant experience.
• Some experience managing or mentoring staff.
• Comfort with scheduling, logistics, and managing daily operational coverage across multiple locations.
• Highly organized, detail-oriented, dependable, hands-on, and able to manage multiple sites independently.
• Warm, patient, and professional when working with children and families.
• Comfortable giving staff feedback and having direct conversations.
• Must pass a full background check, including fingerprinting and reference checks.

Nice To Haves

• Experience working directly with school building staff.
• Familiarity with state childcare or school-age licensing requirements.

Responsibilities

• Recruit qualified candidates and maintain a pipeline of site-level staff.
• Interview, hire, and onboard teachers and Site Directors across assigned locations.
• Create daily and weekly staff schedules, proactively manage coverage, and maintain a substitute list.
• Visit sites to observe program quality and compliance; coach and support Site Directors and teachers through on-site guidance and structured check-ins.
• Address staff performance issues directly and document them appropriately.
• Promote a positive, mission-driven team culture across assigned sites.
• Schedule staff to required ratios and manage hours responsibly against compliance and budget needs.
• Review and approve timecards accurately and on time, ensuring hours reflect time worked.
• Monitor payroll costs against budget, flag anomalies, and take corrective action when needed.
• Build efficient schedules, minimize unnecessary overtime, communicate schedule changes, and document adjustments.
• Use payroll and scheduling platforms such as Paylocity accurately and consistently.
• Monitor enrollment at each site, identify concerns early, and report them to a supervisor.
• Ensure teachers engage children effectively and use HKP materials consistently.
• Assist families with questions, concerns, and registration; follow up with families who may not re-enroll.
• Participate in enrollment events and community outreach as needed.
• Regularly report enrollment and program quality observations to an Area Director or Regional Director.
• Maintain active state licensing at every assigned site and conduct compliance checks covering ratios, attendance, credentials, health, and safety.
• Ensure staff complete required training, including CPR, first aid, and mandated reporter training, and keep certifications current.
• Respond promptly to licensing inquiries or corrective actions, escalating issues to a supervisor immediately.
• Keep staff informed of daily compliance expectations and maintain organized, accurate site files ready for review.
• Serve as the primary day-to-day HKP contact for principals and school office staff.
• Build proactive relationships with school leadership and communicate consistently.
• Resolve building-level concerns and complaints promptly where possible; escalate district-level concerns or relationship matters to an Area Director or Regional Director.
• Coordinate with school staff on logistics, space use, schedules, and building-specific requirements.
• Keep principals informed about program news, staffing changes, enrollment updates, and operational issues.

Benefits

• Employer-paid childcare for children ages 5–12 enrolled in the program on the days and during the hours the employee works.
• Telehealth coverage.
• Vision coverage.
• Dental coverage.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Manager
• Education Level: Associate degree