School-Age Childcare Multi-Site Director - Before & After School

Healthy Kids Programs • Waterloo, NY

2d • Onsite

About The Position

The Multi-Site Director is responsible for the day-to-day operation of a defined set of school-based before- and after-school childcare sites. The role involves regularly visiting sites, supporting teachers, ensuring programs run effectively, and building relationships with school building staff. The position covers AJ Smith Elementary School in Union Springs, NY; Romulus Elementary School in Romulus, NY; Lafayette Intermediate School in Waterloo, NY; and Skoi Yase Primary School in Waterloo, NY. Regular travel between program sites is required.

The schedule includes a morning program from 6:30 AM to 8:45 AM and an afternoon program from 2:30 PM to 6:00 PM. The role is part-time, non-exempt, and pays $20.00 per hour, with payday every other Friday.

The director recruits, hires, onboards, schedules, coaches, and supports site staff; manages staffing coverage, payroll, timecards, and labor efficiency; monitors enrollment and program quality; supports families; ensures compliance with state licensing requirements; and serves as the primary day-to-day contact for school building leadership. Success includes maintaining adequate staffing, meeting enrollment targets, keeping sites compliant and inspection-ready, and fostering dependable partnerships with principals and school staff.

Healthy Kids Programs provides childcare for employees’ children ages 5–12 who are enrolled in the program, on the days and during the hours the employee works. The organization operates Early Learning, Before and After School, and Summer Camp programs at more than 150 locations and describes itself as a certified benefit corporation focused on making childcare accessible and affordable while positively impacting communities.

Requirements

• Associate degree in Child Development, Elementary Education, Physical Education, Recreation, or a related field, plus 2 years of experience working with children under 13, including at least 1 year in a supervisory role; or one of the listed alternative qualifications.
• Alternative qualification: two years of college with 18 credits in a related field, plus 2 years of experience working with children under 13, including at least 1 year in a supervisory role.
• Alternative qualification: NY State Children’s Program Administrator Credential plus 2 years of relevant experience.
• Alternative qualification: School-Age Child Care Credential or equivalent office-recognized credential plus 2 years of relevant experience.
• Some experience managing or mentoring staff.
• Comfort with scheduling, logistics, and managing daily operational coverage across multiple locations.
• Highly organized, with strong attention to detail and the ability to manage multiple moving parts.
• Dependable, hands-on leadership; follows through and takes ownership.
• Warm, patient, and professional with children and families.
• Comfort giving staff feedback and having direct conversations.
• Self-starter able to manage multiple sites without constant direction.
• Must pass a full background check, including fingerprinting and reference checks.
• Demonstrates results focus, purpose-driven work, motivation, positivity, leadership, empathy, professionalism, and ability to maintain a G-rated work environment.

Nice To Haves

• Experience working directly with school building staff.
• Familiarity with state childcare or school-age licensing requirements.

Responsibilities

• Recruit to maintain a pipeline of qualified site-level candidates; interview, hire, and onboard teachers and Site Directors across assigned locations.
• Build daily and weekly staff schedules, proactively manage coverage, maintain a substitute list, and fill staffing gaps before they affect programs.
• Visit sites regularly to observe program quality and compliance, and coach and support Site Directors and teachers through in-the-moment guidance and structured check-ins.
• Address performance issues directly and document them appropriately; foster a positive, mission-driven team culture.
• Schedule staff to required ratios and manage staffing hours in keeping with compliance and budget responsibilities.
• Review and approve timecards accurately and on time, ensure hours reflect time worked, monitor payroll costs against budget, and address anomalies or hours exceeding plan.
• Build efficient schedules that minimize unnecessary overtime, communicate schedule changes proactively, and document adjustments.
• Use payroll and scheduling platforms, such as Paylocity, accurately and consistently.
• Monitor enrollment at each site, flag concerns early, and report enrollment and quality observations regularly to the Area Director or Regional Director.
• Ensure teachers engage children effectively and use HKP materials consistently.
• Support families with questions, concerns, and registration; follow up when families indicate they may not re-enroll; participate in enrollment events and community outreach as needed.
• Maintain active state licensing at every assigned site and conduct regular checks of ratios, attendance records, staff credentials, and health and safety protocols.
• Ensure required staff training and certifications, including CPR, first aid, and mandated reporter training, are completed and current.
• Respond promptly to licensing inquiries or corrective actions, escalate matters to a supervisor immediately, and keep staff informed of day-to-day compliance expectations.
• Maintain organized, accurate site files ready for review.
• Serve as the primary day-to-day contact for school building leadership, principally principals and school office staff.
• Build proactive relationships with school leadership, address building-level concerns and complaints promptly, and resolve issues at the lowest level whenever possible.
• Coordinate with school staff regarding logistics, space use, schedules, and building-specific requirements.
• Keep principals informed about program news, staff changes, enrollment updates, and operational issues; escalate district-level concerns or relationship matters to the Area Director or Regional Director.

Benefits

• Employer-paid childcare for children ages 5–12 enrolled in the program on the days and during the hours the employee works.
• Telehealth coverage.
• Vision coverage.
• Dental coverage.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Manager
• Education Level: Associate degree