School-Age Childcare Multi-Site Director - Before & After School

HEALTHY KIDS PROGRAMS • Town of Fayette, NY

2d • Onsite

About The Position

The Multi-Site Director oversees the day-to-day operation of a defined group of school-based childcare sites. The role involves regularly visiting locations, supporting teachers and Site Directors, ensuring programs operate effectively, and building dependable working relationships with school building staff. The position covers sites at AJ Smith Elementary School in Union Springs, Romulus Elementary School in Romulus, Lafayette Intermediate School in Waterloo, and Skoi Yase Primary School in Waterloo. Regular travel between program sites is required. Program hours are 6:30 AM–8:45 AM for the morning program and 2:30 PM–6:00 PM for the afternoon program. The position is part-time, non-exempt, and pays $20.00 per hour, with payday every other Friday.

The Director recruits, interviews, hires, onboards, schedules, coaches, and supports staff across the assigned locations. They oversee staffing coverage, payroll and timecard accuracy, labor costs, scheduling efficiency, enrollment, program quality, state licensing compliance, and building-level school partnerships. They serve as the primary day-to-day contact for school building leadership and help resolve operational concerns. The role requires a full background check, including fingerprinting and reference checks.

Candidates may qualify through one of several education and experience pathways: an associate degree in a related field plus two years working with children under 13, including one year in a supervisory role; two years of college with 18 related credits plus the same experience; a New York State Children’s Program Administrator Credential plus two years of relevant experience; or a School-Age Child Care Credential or equivalent office-recognized credential plus two years of relevant experience.

Healthy Kids Programs provides childcare for employees’ children ages 5–12 who are enrolled in the program on the days and during the hours the employee works. The employer contribution covers the cost of care. The organization describes itself as a certified benefit corporation and says its mission is to make childcare accessible and affordable while positively impacting the communities it serves.

Requirements

• Qualify through one of these education and experience pathways: an associate degree in Child Development, Elementary Education, Physical Education, Recreation, or a related field plus two years of experience working with children under 13, including at least one year in a supervisory role; two years of college with 18 credits in a related field plus the same experience; a New York State Children’s Program Administrator Credential plus two years of relevant experience; or a School-Age Child Care Credential or equivalent office-recognized credential plus two years of relevant experience.
• Some experience managing or mentoring staff.
• Comfort with scheduling, logistics, and daily operational coverage across multiple locations.
• Highly organized with strong attention to detail and the ability to manage multiple moving parts.
• Dependable, hands-on leadership; shows up, follows through, and takes ownership.
• Warm, patient, and professional with children and families.
• Comfort giving staff feedback and having direct conversations.
• Ability to manage multiple sites independently without constant direction.
• Must pass a full background check, including fingerprinting and reference checks.
• Ability to travel regularly between program sites.

Nice To Haves

• Experience working directly with school building staff.
• Familiarity with state childcare or school-age licensing requirements.

Responsibilities

• Recruit qualified candidates to maintain a pipeline of site-level staff.
• Interview, hire, and onboard teachers and Site Directors across assigned locations.
• Build daily and weekly staff schedules and proactively manage coverage so sites are staffed.
• Maintain a substitute list and fill staffing gaps before they affect programs.
• Visit sites to observe program quality and compliance; coach and support Site Directors and teachers through in-the-moment guidance and structured check-ins.
• Address staff performance issues directly and document them appropriately.
• Foster a positive, mission-driven team culture across sites.
• Schedule staff to required ratios and manage staffing hours in line with compliance and budget needs.
• Review and approve timecards accurately and on time, ensuring hours reflect time worked.
• Monitor payroll costs against budget, flag anomalies, and take corrective action when hours exceed plan.
• Build efficient schedules, minimize unnecessary overtime, and communicate and document schedule changes.
• Use payroll and scheduling platforms such as Paylocity accurately and consistently.
• Monitor enrollment at each site, identify concerns early, and communicate them to a supervisor.
• Ensure teachers engage children effectively and use HKP materials consistently.
• Assist families with questions, concerns, and registration; serve as a reliable point of contact.
• Track re-enrollment and follow up with families who may not return.
• Participate in enrollment events and community outreach as needed.
• Regularly report enrollment and program-quality observations to an Area Director or Regional Director.
• Ensure all assigned sites maintain active state licensing.
• Conduct compliance checks covering ratios, attendance records, staff credentials, and health and safety protocols.
• Ensure staff complete required training, including CPR, first aid, and mandated reporter training, and keep certifications current.
• Respond promptly to licensing inquiries or corrective actions and immediately escalate them to a supervisor.
• Communicate day-to-day compliance expectations to staff and maintain organized, accurate site files ready for review.
• Serve as the primary day-to-day HKP contact for school building leadership, including principals and school office staff.
• Build proactive relationships with school leaders through consistent presence and communication.
• Address building-level concerns and complaints promptly, resolving issues at the lowest possible level.
• Coordinate with school staff on logistics, space use, schedules, and building-specific requirements.
• Keep principals informed about program news, staff changes, enrollment updates, and operational issues.
• Escalate district-level concerns or relationship matters to an Area Director or Regional Director.
• Travel regularly between assigned program sites.

Benefits

• Employer-paid childcare for enrolled children ages 5–12 during the days and hours the employee works.
• Telehealth coverage.
• Vision coverage.
• Dental coverage.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid sick time.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Manager
• Education Level: Associate degree