Scheduling Coordinator
About The Position
TransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. Who We Are: TransPerfect Legal (TL) empowers legal professionals to leverage AI, analytics, and multi-language technology across e-discovery, forensic consulting, due diligence, privacy, managed review, and staffing projects. TL delivers software and service solutions to every Am Law 200 and Global 100 firm, and the majority of Fortune 500 corporate legal departments. TransPerfect Legal is a division part of the family of companies that form TransPerfect. What You Will Be Doing: Scheduling Coordinators are responsible for maintaining a day to day calendar of all client scheduled events, staffing them with the appropriate vendor personnel, and liaising this information between sales, clients, and the vendors. Additionally, they are required to accurately set up the assignments and documentation in various databases in order for it to be followed correctly throughout the life of the assignment internally.
Requirements
- Minimum Bachelor’s degree or its equivalent
- Multi-tasking capabilities
- Capable of staying organized throughout the day
- Strong attention to detail
- Excellent and confident communication skills, both written and oral
- Ability to work well under pressure while maintaining professionalism
- Occasionally handle after hours/weekend email responses
Nice To Haves
- Relevant industry or like-minded office experience
- Previous challenging / high demand role
- Knowledge of legal terminology / court reporting industry
Responsibilities
- Schedule depositions, arbitrations, meetings…etc in our internal database
- Confirm the next day’s calendar with all clients / vendors
- Staff those proceedings with applicable independent personnel
- Answer client emails in regards to scheduling
- Assist in educating sales on the scheduling process, and handling correspondence for sales when necessary
- Answer the office phones as needed
- Document key information in job folders for each assignment in regards to client requests, production needs, and billing
- Proactively source new vendors for future assignments
- Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
Benefits
- Company benefits - Optional
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
